{"id":10772,"date":"2024-11-08T05:51:11","date_gmt":"2024-11-08T05:51:11","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=10772"},"modified":"2026-02-13T11:08:25","modified_gmt":"2026-02-13T11:08:25","slug":"convert-pst-file-to-excel","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/","title":{"rendered":"How to Convert PST File to Excel (XLSX) Spreadsheet Directly"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;10772&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Convert PST File to Excel (XLSX) Spreadsheet Directly&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n\n<p><strong>User Query<\/strong>: &#8220;I have been using MS Outlook for a long time, and as a result, I have accumulated many PST files. Managing them all has become quite challenging for me. Therefore, I am considering organizing my data into Excel for easier access. However, I haven&#8217;t found a reliable method to convert PST files to Excel without issues. If anyone knows a solution, please let me know.&#8221;<\/p>\n\n\n\n<p>Similarly, we found many users looking for a way to finish this process effectively. To do this process, you can use the native and automated <strong>Cigati <a href=\"https:\/\/www.cigatisolutions.com\/pst-converter\/\">PST Converter<\/a> Tool<\/strong>. Furthermore, we will explore the benefits of converting PST to Excel. Afterwards, moving towards the techniques.<\/p>\n\n\n\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-pst-exporter-tool-Demo.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/pst-converter\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/cigatisolutions.com\/demo-version\/Cigati-PST-Exporter-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac-pst-converter\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Why_Convert_PST_File_to_Excel\" >Why Convert PST File to Excel?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Convert_PST_to_Excel_%E2%80%93_How_to\" >Convert PST to Excel &#8211; How to?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#1_Native_Technique_to_Convert_Outlook_PST_Files_to_Excel\" >#1 Native Technique to Convert Outlook PST Files to Excel<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Step_1_Save_the_PST_File_to_CSV\" >Step 1. Save the PST File to CSV<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Step_2_Export_CSV_to_MS_Excel\" >Step 2. Export CSV to MS Excel<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#2_Alternative_Approach_to_Convert_PST_File_to_Excel\" >#2. Alternative Approach to Convert PST File to Excel<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Working_Steps_to_Open_PST_File_in_Excel\" >Working Steps to Open PST File in Excel<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Convert_PST_File_to_Excel\"><\/span>Why Convert PST File to Excel?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Here, we will describe some common reasons that require the conversion of PST files into Excel. Now, let\u2019s look at them.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>MS Excel offers various robust tools including sorting, filtering, and many more to organize the data systematically.<\/li>\n\n\n\n<li>If we compare PST and Excel, Excel files are much easier to store, share, and manage.<\/li>\n\n\n\n<li>With the Excel keyword search feature, you can easily find specific emails or topics within a large dataset.<\/li>\n\n\n\n<li>When you have large data to manage, it becomes difficult to PST files. Whereas Excel stores in a systematic order.<\/li>\n\n\n\n<li>The data look more representative or human-readable in Excel in comparison to the PST file format.<\/li>\n<\/ul>\n\n\n\n<p><strong>Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-to-doc\/\">Convert PST to DOC<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Convert_PST_to_Excel_%E2%80%93_How_to\"><\/span>Convert PST to Excel &#8211; How to?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>We have two most approached solutions: manual and automated. You can choose to use any of them. Still, you must learn about it before using it. In other words, you might lose a piece or entire data during the process. To help you out, we will compare and provide the most reliable procedure.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Native_Technique_to_Convert_Outlook_PST_Files_to_Excel\"><\/span>#1 Native Technique to Convert Outlook PST Files to Excel<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Using this method can be tedious and complicated. Still, we will explain it. This process consists of two steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Convert PST to CSV and<\/strong><\/li>\n\n\n\n<li><strong>CSV to Excel.<\/strong><\/li>\n<\/ol>\n\n\n\n<p>Let\u2019s discuss it sequentially.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_1_Save_the_PST_File_to_CSV\"><\/span>Step 1. Save the PST File to CSV<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Follow the mentioned steps to <a href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-csv\/\">Convert PST File to CSV<\/a>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First of all, start Outlook.<\/li>\n\n\n\n<li>Visit the <strong>File <\/strong>option and click it.<\/li>\n\n\n\n<li>Then, press the options: <strong>Open &amp; Export<\/strong> >><strong> Import\/Export<\/strong> >> <strong>Export to a file<\/strong>. Hit <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Later, opt for<strong> Microsoft Excel or Comma-separated values<\/strong>. Tap <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Thereafter, choose the folder that you want to move such as Contacts, Calendars, tasks, and more.<\/li>\n\n\n\n<li>After that, assign the path to save your resultant CSV file at the desired location. Press <strong>Next<\/strong>.<\/li>\n\n\n\n<li>At the end of the process, hit <strong>Finish<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Now, your PST file will be saved as CSV. Afterwards, you have to convert CSV to Excel.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_2_Export_CSV_to_MS_Excel\"><\/span>Step 2. Export CSV to MS Excel<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To do this, run MS Excel.<\/li>\n\n\n\n<li>Then, tap <strong>File <\/strong>> <strong>Open<\/strong>, and choose the CSV file that you converted earlier.<\/li>\n\n\n\n<li>Lastly, select the file and hit the <strong>Open <\/strong>tab.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Alternative_Approach_to_Convert_PST_File_to_Excel\"><\/span>#2. Alternative Approach to Convert PST File to Excel<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Unlike the manual procedure, the <strong>PST Converter Tool <\/strong>is more reliable and effective. Using this software, you can convert single or multiple PST files into CSV without worrying about the number of files or size. Additionally, it will maintain the original folder hierarchy until the process is completed securely. Furthermore, this utility offers features like duplicate remover, converting emails without attachments, and many more to make the output more convenient. Moreover, all users including rookies and users with no technical expertise can use it easily as it has an easy-to-navigate interface.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Working_Steps_to_Open_PST_File_in_Excel\"><\/span>Working Steps to Open PST File in Excel<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Now, follow the below guide to complete this procedure automatically and efficiently.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To start this process, run PST to Excel Converter on your OS.<\/li>\n\n\n\n<li>After that, click <strong>Select Files<\/strong> to browse and add PST files. Press <strong>Open <\/strong>>> <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Next, choose the mailbox item to view and mark it to convert. Click <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Later, pick the CSV file format from the drop-down menu.<\/li>\n\n\n\n<li>Then, set the path to save the resultant CSV file on your computer.<\/li>\n\n\n\n<li>Hit the Convert tab to begin the process.<\/li>\n<\/ul>\n\n\n\n<p>Once all the PST files are converted to CSV, follow the below steps to view them in MS Excel.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To open it in MS Excel, start Microsoft Excel.<\/li>\n\n\n\n<li>Then, navigate to <strong>File <\/strong>option >> <strong>Open<\/strong>.<\/li>\n\n\n\n<li>After that, browse and select the converted CSV file and tap <strong>Open<\/strong>.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>In this blog, we focused on the advantages of converting PST files to Excel. Besides, we have also discussed different procedures to complete this process. However, the professional method is more secure and smooth than the manual procedure. Also, this wizard can convert bulk PST files at once without affecting data integrity.<\/p>\n\n\n\n<p><strong>You May Also Read: <\/strong><a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-pst-to-text\/\">Convert PST File to Text<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>User Query: &#8220;I have been using MS Outlook for a long time, and as a result, I have accumulated many<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":10775,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-10772","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Convert PST File to Excel (XLSX) Spreadsheet Directly<\/title>\n<meta name=\"description\" content=\"Need to export Outlook emails to a spreadsheet? Discover the fastest way to convert PST to Excel (XLSX) for easy data analysis.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-pst-file-to-excel\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Convert PST File to Excel (XLSX) Spreadsheet Directly\" \/>\n<meta property=\"og:description\" content=\"Need to export Outlook emails to a spreadsheet? 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