{"id":11037,"date":"2025-01-17T11:14:01","date_gmt":"2025-01-17T11:14:01","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=11037"},"modified":"2026-03-11T09:20:01","modified_gmt":"2026-03-11T09:20:01","slug":"backup-outlook-ost-file","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/","title":{"rendered":"How to Backup Outlook OST File in Simple Steps?"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;11037&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;2&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;4.5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;4.5\\\/5 - (2 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Backup Outlook OST File in Simple Steps?&quot;,&quot;width&quot;:&quot;128&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 128px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            4.5\/5 - (2 votes)    <\/div>\n    <\/div>\n\n<p class=\"wp-block-paragraph\">In the late 1990s, OST files greatly benefited Outlook users. By storing a copy of Exchange mailbox data offline, they made it easier to access Exchange mailbox data, helping to reduce the gap between server mailboxes and desktop application mailboxes. However, OST files are non-portable and easily corrupted due to errors or other issues. Thus, it is essential to backup OST file manually or with a <strong>Cigati <a href=\"https:\/\/www.cigatisolutions.com\/ost-to-pst-converter\/\">OST to PST Converter<\/a><\/strong>. This will increase productivity and safeguard OST files.<\/p>\n\n\n\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-OST-Converter_win-demo.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/ost-converter\/buy.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-ost-converter-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac\/ost-converter\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Why_Make_a_Backup_of_Offline_OST_File\" >Why Make a Backup of Offline OST File?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Which_Methods_Backup_OST_Files_in_Outlook\" >Which Methods Backup OST Files in Outlook?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Which_Tool_is_a_Perfect_Solution_for_OST_File_Backup\" >Which Tool is a Perfect Solution for OST File Backup?<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Steps_to_Backup_Offline_OST_File\" >Steps to Backup Offline OST File<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Which_Manual_Methods_Backup_OST_File\" >Which Manual Methods Backup OST File?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Method_1_Backup_Outlook_OST_File_With_ImportExport\" >Method 1: Backup Outlook OST File With Import\/Export<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Method_2_Backup_Offline_OST_File_With_Archive_Option\" >Method 2: Backup Offline OST File With Archive Option<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Are_There_Any_Drawbacks_of_the_Manual_Solutions\" >Are There Any Drawbacks of the Manual Solutions?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Make_a_Backup_of_Offline_OST_File\"><\/span>Why Make a Backup of Offline OST File?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Backing OST files is necessary for the flexibility and scalability of data control. It is useful in server downtimes without the requirement of an MS Exchange Server. In addition, with OST backup, easily access data globally at any time and even maintain historical records for a long. Moreover, when switching to a new computer, backup files provide quick data access without extra losses. Lastly, it will be useful for data recovery in case of unforeseen situations.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Which_Methods_Backup_OST_Files_in_Outlook\"><\/span>Which Methods Backup OST Files in Outlook?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Though your OST files get synced along with Exchange Online, backup is crucial to avoid data loss due to potential threats. Two major ways will help you to archive OST data without much hassle: manual solutions and a professional tool. Follow these methods with complete procedures as given below.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Which_Tool_is_a_Perfect_Solution_for_OST_File_Backup\"><\/span>Which Tool is a Perfect Solution for OST File Backup?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Cigati OST to PST Converter<\/strong> is the most recommended solution to back up OST in another format or to email clients. It effectively performs bulk OST backup without losing data integrity or original file structure. Additionally, this tool offers several filter options to improvise the resultant file. Moreover, the user-friendly interface makes tasks smooth and the Windows system compatibility is a bonus.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Backup_Offline_OST_File\"><\/span>Steps to Backup Offline OST File<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Run the <strong>OST to PST Importer<\/strong> and select a type of <strong>file option<\/strong>. Click <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Upload the <strong>OST<\/strong> files\/folders to backup from the system and press <strong>Next<\/strong>.<\/li>\n\n\n\n<li><strong>Further, preview<\/strong> and select <strong>folders<\/strong> from the tree hierarchy. Hit <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Mark <strong>File Formats<\/strong> and from its menu, select <strong>PST<\/strong> to backup OST data.<\/li>\n\n\n\n<li>Afterward, opt for the necessary filters and provide a <strong>Path to Save<\/strong> new PST.<\/li>\n\n\n\n<li>At last, click on <strong>Convert<\/strong> to initiate the OST to PST conversion.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Which_Manual_Methods_Backup_OST_File\"><\/span>Which Manual Methods Backup OST File?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">There are two ways, i.e., Import\/Export and Archive to backup OST data manually. Follow these steps:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_1_Backup_Outlook_OST_File_With_ImportExport\"><\/span>Method 1: Backup Outlook OST File With Import\/Export<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Before proceeding, ensure your <strong>Exchange OST<\/strong> files are present in <strong>Outlook<\/strong>.<\/li>\n\n\n\n<li>After that, in <strong>Microsoft Outlook<\/strong>, navigate to the taskbar and select <strong>File<\/strong>.<\/li>\n\n\n\n<li>Then, press <strong>Open &amp; Export<\/strong> and tap the icon of <strong>Import\/Export<\/strong>.<\/li>\n\n\n\n<li>In the <strong>Import\/Export wizard<\/strong>, you will find the <strong>Export to a file<\/strong> option. Select it and click <strong>Next<\/strong>.<\/li>\n\n\n\n<li>On the next screen, choose the option <strong>Outlook Data File (.pst)<\/strong>. Tap <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Afterward, you must browse and select the <strong>OST folder<\/strong> that needs to be saved. Hit <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Click the <strong>Browse<\/strong> button and select the <strong>folder location<\/strong> for the new OST file (now PST).<\/li>\n\n\n\n<li>Lastly, click the <strong>Finish<\/strong> button to end the backup process and secure OST.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_2_Backup_Offline_OST_File_With_Archive_Option\"><\/span>Method 2: Backup Offline OST File With Archive Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Stay in the <strong>MS Outlook<\/strong> account and move to the <strong>Info<\/strong> tab under <strong>File<\/strong>.<\/li>\n\n\n\n<li>Next, from the options of the <strong>Cleanup Tools<\/strong>, select the <strong>Archive<\/strong> feature.<\/li>\n\n\n\n<li>Now, pick the <strong>OST<\/strong> files or folders to archive for backup.<\/li>\n\n\n\n<li>Check other options (if needed). Otherwise, click <strong>Browse<\/strong> and enter your <strong>destination.<\/strong><\/li>\n\n\n\n<li>Finally, press the <strong>OK <\/strong>button and your OST files will be archived. These can be used later whenever required.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Are_There_Any_Drawbacks_of_the_Manual_Solutions\"><\/span>Are There Any Drawbacks of the Manual Solutions?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Yes! Though the methods are quite easy and direct, they aren\u2019t an absolute solution and have some cons:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Human error can cause data loss or alterations.<\/li>\n\n\n\n<li>The system used for OST file creation and backup must be the same.<\/li>\n\n\n\n<li>Not suitable for corrupted or damaged OST files.<\/li>\n\n\n\n<li>Deleted components cannot be retrieved back once gone.<\/li>\n\n\n\n<li>Unsuitable for large and bulky files as errors may be encountered.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">To sum up, we know that OST backup has been very important for all MS Exchange users since the revolution. The best possible way to do this is by converting OST to PST. This blog provided three different techniques to back up OST files. The manual method uses Outlook built-in features for OST backup but has some limitations. On the other hand, a professional tool seamlessly backs up OST files without hassle and complete data security.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>You May Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/how-to-backup-outlook-emails-from-browser\/\">How to Backup Outlook Emails from Browser<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1773220318774\"><strong class=\"schema-faq-question\">Q: What is an OST file in Outlook?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> An OST (Offline Storage Table) file is a local copy of your mailbox data stored on your computer when using Microsoft Outlook with Exchange, IMAP, or Microsoft 365 accounts. It allows users to access emails, contacts, calendars, and other data even when they are offline.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773220367321\"><strong class=\"schema-faq-question\">Q: Where is the Outlook OST file stored on Windows?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> By default, Outlook OST files are stored in the following location: <em><strong>C:\\Users\\YourUsername\\AppData\\Local\\Microsoft\\Outlook<\/strong><\/em> <br>You can also find the exact location from Outlook Account Settings under the Data Files tab.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773220401313\"><strong class=\"schema-faq-question\">Q: How can I manually backup an Outlook OST file?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> To manually backup an OST file:<br>1. Close Microsoft Outlook.<br>2. Navigate to the OST file location on your computer.<br>3. Copy the OST file.<br>4. Paste it into a secure location such as an external drive, cloud storage, or backup folder.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773220438880\"><strong class=\"schema-faq-question\">Q: Can I move my OST file to another computer?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> No, OST files are tied to a specific Outlook profile and mailbox. Simply copying the OST file to another computer will not allow Outlook to open it unless it is converted to PST format.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>In the late 1990s, OST files greatly benefited Outlook users. By storing a copy of Exchange mailbox data offline, they<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-outlook-ost-file\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":11039,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-11037","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Complete Guide: How to Backup Outlook OST File in Simple Steps<\/title>\n<meta name=\"description\" content=\"Looking for how to backup Outlook OST file? 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