{"id":11194,"date":"2025-03-11T08:50:31","date_gmt":"2025-03-11T08:50:31","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=11194"},"modified":"2025-03-11T08:50:32","modified_gmt":"2025-03-11T08:50:32","slug":"export-office-365-archive-mailbox-to-pst","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/","title":{"rendered":"Export Office 365 Archive Mailbox to PST &#8211; Easy Methods"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;11194&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Export Office 365 Archive Mailbox to PST - Easy Methods&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n<p>With time, Office 365 Archive Mailbox can reach its maximum storage limit, leading to performance issues. Therefore, the users export Office 365 archive mailbox to PST to resolve this issue. This ensures the accessibility of important data while reducing storage space. This can be done either by using a manual approach (eDiscovery Tool and Outlook) or with the help of an expert recommended tool, <a href=\"https:\/\/www.cigatisolutions.com\/export-office-365-to-pst\/\"><strong>Export Office 365 to PST Tool<\/strong><\/a>. Go through this blog from start to finish to understand why and how we can make this process effortless.<\/p>\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-Office-365-Backup-Restore-win.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/office-365-backup-and-restore\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-office365-backup-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac\/office365-backup\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>An <strong>Archive Mailbox<\/strong> is an additional storage space that allows users to store and manage older emails separately from their original mailbox. A <strong>PST<\/strong> (<strong>Personal Storage Table<\/strong>) file is a file format used to store and backup Outlook emails and mailbox data on a local computer. When users want to store or backup their archive mailbox, they export it to PST.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#Why_do_we_Need_to_Export_Archive_Mailbox_to_PST_from_Office_365\" >Why do we Need to Export Archive Mailbox to PST from Office 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#How_to_Export_Office_365_Archive_Mailbox_to_PST\" >How to Export Office 365 Archive Mailbox to PST?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#Export_Office_365_Archive_Mailboxes_to_PST_by_Using_Outlook\" >Export Office 365 Archive Mailboxes to PST by Using Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#Export_Archive_Mailbox_to_PST_from_Office_365_by_Using_eDiscovery\" >Export Archive Mailbox to PST from Office 365 by Using eDiscovery<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#An_Expert_Tool_to_Export_Office_365_Archive_Mailbox_to_PST\" >An Expert Tool to Export Office 365 Archive Mailbox to PST<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_do_we_Need_to_Export_Archive_Mailbox_to_PST_from_Office_365\"><\/span>Why do we Need to Export Archive Mailbox to PST from Office 365?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Organisations improve email retention, backup and compliance by exporting Office 365 archive mailbox to PST. Here\u2019s why one should consider this:<\/p>\n<ul>\n<li>Protects the archived emails by creating a local backup and prevents data loss.<\/li>\n<li>Useful when we transfer emails between different email services.<\/li>\n<li>Exporting archived mailbox to PST ensures that your data is accessible during legal audits or investigative purposes.<\/li>\n<li>Moving archived mailbox to PST helps prevent storage limits from exceeding.<\/li>\n<li>Exporting the archived mailbox to PST ensures that emails are saved when an employee leaves the organisation.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Export_Office_365_Archive_Mailbox_to_PST\"><\/span>How to Export Office 365 Archive Mailbox to PST?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In Office 365, an archive mailbox is exported to PST by using three strategies. Two of them are manually done, while the other one is by using a tool recommended by experts. Choose the method that best suits your requirements.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Export_Office_365_Archive_Mailboxes_to_PST_by_Using_Outlook\"><\/span>Export Office 365 Archive Mailboxes to PST by Using Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is a simple and easy to do method to export your emails. Also, it is best suited for personal use and when handling only the number of exports.<\/p>\n<p>Following are the steps to export archive mailbox to PST using this approach:<\/p>\n<ol>\n<li>Open <strong>MS Outlook<\/strong> and go to <strong>File<\/strong>.<\/li>\n<li>Choose <strong>Open &amp; Export<\/strong> &gt; <strong>Import\/Export<\/strong>.<\/li>\n<li>The Import Export Wizard opens up. Select <strong>Export to a file<\/strong> and click on <strong>Next<\/strong>.<\/li>\n<li>Now, select the Office 365 Archive Mailbox folder and press <strong>Next<\/strong>.<\/li>\n<li>Provide a destination path to save your resultant file.<\/li>\n<li>Finally, click <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<p><strong>Limitations:<\/strong> Outlook has file restrictions for a PST file. Therefore, we cannot export large-sized emails to PST. In addition to this, one cannot export multiple emails at once.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Export_Archive_Mailbox_to_PST_from_Office_365_by_Using_eDiscovery\"><\/span>Export Archive Mailbox to PST from Office 365 by Using eDiscovery<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This method is a cost-effective and reliable way when moving an archived mailbox to PST. It is also used to bulk import emails.<\/p>\n<p>Now, follow the step-by-step instructions given below:<\/p>\n<ol>\n<li>Sign in to your <strong>Microsoft 365 Office<\/strong> account.<\/li>\n<li>Now, go to <strong>Microsoft 365 Admin Centre<\/strong> &gt; <strong>Security &amp; Compliance<\/strong>.<\/li>\n<li>After that, go to <strong>Permissions<\/strong> &gt; <strong>Email &amp; Collaboration Roles<\/strong> &gt; <strong>Roles<\/strong> &gt; <strong>eDiscovery manager role<\/strong>.<\/li>\n<li>Navigate to <strong>Edit role group<\/strong> &gt; <strong>eDiscovery Administrator<\/strong> &gt; <strong>Edit<\/strong>. Add your account to it.<\/li>\n<li>Again, go back to <strong>Security &amp; Compliance<\/strong> &gt; <strong>More Resources<\/strong>.<\/li>\n<li>In <strong>Microsoft Purview Compliance Portal<\/strong>, navigate to <strong>Content Search<\/strong> &gt; <strong>+<\/strong> <strong>New Search.<\/strong><\/li>\n<li>Provide name, description, locations, conditions. Once you choose all the filters and conditions as per your needs, press <strong>Submit<\/strong> &gt; <strong>Done<\/strong>.<\/li>\n<li>Once you get to see the search result, click on it and choose <strong>Actions <\/strong>&gt; <strong>Export results<\/strong>. Choose one of the<strong> Output options<\/strong> and click <strong>Export<\/strong>.<\/li>\n<li>As soon as the export process gets completed, click <strong>Download results<\/strong> &gt; <strong>Copy to Clipboard<\/strong>. Now, provide the export key that you have saved to clipboard.<\/li>\n<li>Next, select the destination folder and click on<strong> Start<\/strong>.<\/li>\n<\/ol>\n<p><strong>Limitations:<\/strong> This needs a good technical understanding to set up the eDiscovery manager role and permissions. It is a time-consuming process when exporting a large-sized file.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"An_Expert_Tool_to_Export_Office_365_Archive_Mailbox_to_PST\"><\/span>An Expert Tool to Export Office 365 Archive Mailbox to PST<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The <strong>Export Office 365 to PST <\/strong>Tool simplifies email migration by not only exporting the archived mailbox, but also public folders into PST. The user can backup, restore, or migrate the data into multiple file formats and email clients. Some of its core functionalities are duplicate email removal, PST splitting, impersonation rights, and automated CSV export.<\/p>\n<p>Following are the steps to export archive O365 mailbox to PST using this approach:<\/p>\n<ol>\n<li>Download and install <strong>Export Office 365 to PST<\/strong> tool.<\/li>\n<li>Press <strong>Backup<\/strong> &gt; <strong>Continue<\/strong>.<\/li>\n<li>Now, login with your Office 365 account credentials.<\/li>\n<li>Choose<strong> Online Archive<\/strong>. Select Mailbox from the mail list and click <strong>Next<\/strong>.<\/li>\n<li>After that, check the desired folders from the tree-structured hierarchy and click on <strong>Next<\/strong>.<\/li>\n<li>Select the saving format as <strong>PST<\/strong> and apply any additional features if you want.<\/li>\n<li>Lastly, choose the destination path and press <strong>Next<\/strong> &gt; <strong>Convert<\/strong>.<\/li>\n<\/ol>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>The ability to export Office 365 archive mailbox to PST is essential for backup and migration purposes. Through this article, we have explained various methods. The manual methods like Outlook and eDiscovery are slow, and require time and technical expertise. Therefore, to avoid hassle, an expert recommended<strong> Export Office 365 to PST<\/strong> tool provides an automated and quick solution. It makes the process faster and secure with its advanced functionalities.<\/p>\n<p><strong>You May Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/import-pst-to-online-archive\/\">Import PST to Online Archive Mailbox<\/a><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><strong>Q- <\/strong><strong>How do I export archive mailbox to PST from Office 365?\u00a0<\/strong><\/p>\n<p><strong>Ans- <\/strong>You have two options to do it: either manually or by using a dedicated tool. Let\u2019s explore one of the methods:<\/p>\n<ol>\n<li>Open <strong>MS Outlook<\/strong> application.<\/li>\n<li>Go to <strong>File<\/strong> &gt; <strong>Open &amp; Export<\/strong> &gt; <strong>Import\/Export<\/strong>.<\/li>\n<li>Select <strong>Export to a file <\/strong>&gt; <strong>Next<\/strong>.<\/li>\n<li>Choose Office 365 Archive Mailbox folder and click <strong>Next<\/strong>.<\/li>\n<li>Select a destination path to save your file.<\/li>\n<li>Lastly, click <strong>Finish.<\/strong><\/li>\n<\/ol>\n<p>If you want a faster solution with advanced features, do consider using <strong>Export Office 365 to PST<\/strong> tool to export Office 365 archive mailbox to PST.<\/p>\n<p><strong>Q- <\/strong><strong>Where is the Online Archive stored in Office 365?<\/strong><\/p>\n<p><strong>Ans- <\/strong>Online Archive in Office 365 is stored in Exchange Online as a separate mailbox. It is placed on the user\u2019s mailbox, the same as Inbox, Sent items, Outbox, etc. One cannot delete this folder from their mailbox.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With time, Office 365 Archive Mailbox can reach its maximum storage limit, leading to performance issues. Therefore, the users export<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-archive-mailbox-to-pst\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":11196,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-11194","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Export Office 365 Archive Mailbox to PST with Top Solutions<\/title>\n<meta name=\"description\" content=\"Need to export your Office 365 archive mailbox to PST? 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