{"id":14277,"date":"2026-10-08T08:51:41","date_gmt":"2026-10-08T08:51:41","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=14277"},"modified":"2026-10-08T08:51:42","modified_gmt":"2026-10-08T08:51:42","slug":"stalled-imap-migration-fixing-throttling-folder-mapping","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/","title":{"rendered":"Stalled IMAP Migration? Fixing Throttling, Folder Mapping, and Delta Sync Failures Mid-Project"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;14277&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;0&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;0&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;0\\\/5 - (0 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Stalled IMAP Migration? Fixing Throttling, Folder Mapping, and Delta Sync Failures Mid-Project&quot;,&quot;width&quot;:&quot;0&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 0px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            <span class=\"kksr-muted\">Rate this post<\/span>\n    <\/div>\n    <\/div>\n<div class=\"case-study-n my-3\">\n<p>You are 60% through an IMAP migration. The progress bar stops moving, the log fills with timeout errors, and the project deadline hasn&#8217;t changed.<br \/>A stalled IMAP migration is rarely random. Almost every stall traces back to one of three causes: server throttling, broken folder mapping, or delta sync (incremental sync) failures. This guide explains each one, how to spot it, and how to recover without redoing the work you&#8217;ve already finished.<\/p>\n<\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Why_IMAP_Migrations_Stall_Mid-Project\" >Why IMAP Migrations Stall Mid-Project<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Problem_1_IMAP_Throttling\" >Problem 1: IMAP Throttling<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_to_recognize_it\" >How to recognize it<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_to_fix_it\" >How to fix it<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Problem_2_Folder_Mapping_Failures\" >Problem 2: Folder Mapping Failures<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_to_recognize_it-2\" >How to recognize it<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_to_fix_it-2\" >How to fix it<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Problem_3_Delta_Sync_Failures\" >Problem 3: Delta Sync Failures<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_it_fails\" >How it fails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#How_to_fix_it-3\" >How to fix it<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#A_Practical_Recovery_Checklist\" >A Practical Recovery Checklist<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Planning_Large_Projects_Batch_Migration\" >Planning Large Projects: Batch Migration<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Try_It_Before_You_Commit\" >Try It Before You Commit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Try_It_Before_You_Commit-2\" >Try It Before You Commit<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Final_Thoughts\" >Final Thoughts<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_IMAP_Migrations_Stall_Mid-Project\"><\/span>Why IMAP Migrations Stall Mid-Project<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>IMAP was designed for reading mail, not for moving whole mailboxes in bulk. When you pull thousands of messages through it, you are asking the server to do something it tolerates only up to a point. Mail providers protect themselves with <strong>connection limits, bandwidth caps, <\/strong>and <strong>login rules<\/strong>, and a migration is exactly the kind of traffic those rules are built to slow down.<\/p>\n<p><strong>Start with the quick checks, because they fix more stalls than people expect:<\/strong><\/p>\n<ul>\n<li aria-level=\"1\">IMAP <strong>access is enabled<\/strong> on the source account.<\/li>\n<li aria-level=\"1\">The IMAP host name, port number, and SSL\/TLS <strong>setting are correct<\/strong>.<\/li>\n<li aria-level=\"1\">The <strong>password is valid<\/strong>, or you are using OAuth or an app password where the provider requires it.<\/li>\n<li aria-level=\"1\">The destination has <strong>enough free storage<\/strong>.<\/li>\n<li aria-level=\"1\">A firewall, antivirus, or proxy <strong>isn&#8217;t blocking<\/strong> the IMAP connection.<\/li>\n<\/ul>\n<p>If all of these check out, move on to the three big causes.<\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Problem_1_IMAP_Throttling\"><\/span>Problem 1: IMAP Throttling<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Throttling means the server deliberately slows you down or cuts you off. Providers like Gmail, Office 365, and Yahoo limit how much data one account can transfer in a given period. Shared hosting servers are often stricter still.<\/p>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_recognize_it\"><\/span>How to recognize it<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li aria-level=\"1\">The migration is <strong>fast for the first hour<\/strong>, then crawls.<\/li>\n<li aria-level=\"1\">The log shows &#8220;<strong>too many connections<\/strong>,&#8221; &#8220;<strong>server busy<\/strong>,&#8221; or timeout messages.<\/li>\n<li aria-level=\"1\"><strong>Jobs fail on large folders<\/strong> but <strong>succeed on small ones<\/strong>.<\/li>\n<li aria-level=\"1\">The same <strong>job works at night<\/strong> and <strong>fails during the day<\/strong>.<\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_fix_it\"><\/span>How to fix it<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li aria-level=\"1\"><strong>Lower the load<\/strong>: Run fewer mailboxes at the same time. Ten mailboxes in parallel may trigger a limit that two would not.<\/li>\n<li aria-level=\"1\"><strong>Migrate in batches<\/strong>: Split a big project into smaller groups instead of one huge run.<\/li>\n<li aria-level=\"1\"><strong>Use filters to cut the volume<\/strong>: Migrate only the emails you need, using a date range or filters on sender, subject, CC, or BCC. A smaller job puts less pressure on the server.<\/li>\n<li aria-level=\"1\"><strong>Schedule around peak hours<\/strong>: Off-hours runs hit fewer limits.<\/li>\n<li aria-level=\"1\"><strong>Resume instead of restarting<\/strong>: This is the most important one. If the connection drops, a tool with a resume option picks up from the point where the migration stopped, so you don&#8217;t download the same messages again and trigger the throttle a second time.<\/li>\n<\/ol>\n<div class=\"migrate-btn-n my-4\">\n<p>The <a href=\"https:\/\/www.cigatisolutions.com\/imap-mail-backup\/\" target=\"_blank\" rel=\"noopener\"><strong>Cigati IMAP Backup Tool<\/strong><\/a> includes a Skip Previously Migrated feature for this situation. It moves only new or modified emails from the mailboxes.<\/p>\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-IMAP-Backup-win.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/imap-mail-backup\/purchase-now.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-imap-backup-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac\/imap-backup\/purchase-now.php\" target=\"_blank\" rel=\"noopener\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Problem_2_Folder_Mapping_Failures\"><\/span>Problem 2: Folder Mapping Failures<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Source and destination servers don&#8217;t always name or structure folders the same way. &#8220;<\/span><b>Sent Items<\/b><span style=\"font-weight: 400;\">&#8221; on one server is &#8220;<\/span><b>Sent<\/b><span style=\"font-weight: 400;\">&#8221; on another. Gmail uses labels where others use true folders. Some servers use a <\/span><b>dot as the folder separator<\/b><span style=\"font-weight: 400;\">; <\/span><b>others a slash<\/b><span style=\"font-weight: 400;\">. Folder mapping is how the migration decides where each source folder lands on the destination.<\/span><\/p>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_recognize_it-2\"><\/span>How to recognize it<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Emails appear in the wrong folder<\/b><span style=\"font-weight: 400;\">, or in a new duplicate folder.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Special folders<\/b><span style=\"font-weight: 400;\"> (Sent, Drafts, Trash) are <\/span><b>missing <\/b><span style=\"font-weight: 400;\">on the destination.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Nested folders get flattened<\/b><span style=\"font-weight: 400;\"> into one level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A folder fails with a &#8220;<\/span><a href=\"https:\/\/www.cigatisolutions.com\/blog\/imap-folders-not-showing-in-outlook\/\" target=\"_blank\" rel=\"noopener\"><b>folder not found<\/b><\/a><span style=\"font-weight: 400;\">&#8221; or &#8220;<\/span><b>invalid name<\/b><span style=\"font-weight: 400;\">&#8221; error.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Some mail is simply <\/span><b>absent from the destination<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_fix_it-2\"><\/span><span style=\"font-weight: 400;\">How to fix it<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the <\/span><b>folder list on both sides<\/b><span style=\"font-weight: 400;\"> before you start. Compare names, nesting depth, and special folders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Map special folders by hand<\/b><span style=\"font-weight: 400;\">. Don&#8217;t rely on automatic matching for Sent, Drafts, Junk, and Deleted Items.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Watch for illegal characters<\/b><span style=\"font-weight: 400;\">. Some destinations reject certain symbols or very long folder names.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Skip what you don&#8217;t need<\/b><span style=\"font-weight: 400;\">. You can leave out empty folders and the Deleted Items folder, which reduces mapping errors and migration time.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Test on one mailbox first. Fix the mapping on a pilot account, then roll it out to the rest.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">A good migration tool keeps the original folder hierarchy intact. The Cigati IMAP Backup Software <\/span><b>preserves folder structure along with read\/unread status, sender and recipient details, timestamps, and attachments,<\/b><span style=\"font-weight: 400;\"> and it <\/span><b>supports folder mapping for destinations<\/b><span style=\"font-weight: 400;\"> such as Office 365, Gmail, and Google Workspace.<\/span><\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Problem_3_Delta_Sync_Failures\"><\/span>Problem 3: Delta Sync Failures<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Delta sync (also called incremental sync) means copying only what is new or changed since the last run, rather than everything again. It matters most in two situations: when you do a first bulk copy and then a final catch-up pass before cutover, and when a failed run needs to be repeated.<\/p>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_it_fails\"><\/span>How it fails<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>No memory of past runs<\/b><span style=\"font-weight: 400;\">. The tool can&#8217;t tell what it already moved, so it copies everything again and creates duplicates.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Changed message identifiers<\/b><span style=\"font-weight: 400;\">. IMAP tracks messages by unique IDs. If the server resets these (the UIDVALIDITY value changes), the tool can no longer match old messages to new ones.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Partial runs<\/b><span style=\"font-weight: 400;\">. A job that failed halfway leaves a mix of migrated and unmigrated items with no clear record of which is which.<\/span><\/li>\n<\/ul>\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_fix_it-3\"><\/span><span style=\"font-weight: 400;\">How to fix it<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Don&#8217;t restart from zero<\/b><span style=\"font-weight: 400;\">. Re-running a full job over a half-finished one is the quickest way to create duplicates.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use &#8220;<\/span><b>skip previously migrated<\/b><span style=\"font-weight: 400;\">.&#8221; This option identifies items that were already transferred and excludes them from the next run, so only the failed or new items are processed. In Cigati&#8217;s tool, if some files fail to migrate, you enable &#8220;Skip Previously Migrated&#8221; and run the job again, and it handles only the leftovers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Read the migration report<\/b><span style=\"font-weight: 400;\">. Detailed reports show successful items, failed items with error details, and skipped emails, so you know exactly what is left.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Remove duplicates if they do occur<\/b><span style=\"font-weight: 400;\">. The tool can consolidate repeated messages into one entry based on criteria you select.<\/span><\/li>\n<\/ol>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"A_Practical_Recovery_Checklist\"><\/span><span style=\"font-weight: 400;\">A Practical Recovery Checklist<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When a migration stalls, work through this order:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Read the log<\/b><span style=\"font-weight: 400;\"> and find the first error, not the last one.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Confirm IMAP access,<\/b><span style=\"font-weight: 400;\"> host, port, SSL\/TLS, and credentials.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Reduce parallel jobs<\/b><span style=\"font-weight: 400;\"> to ease throttling.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Check folder mapping<\/b><span style=\"font-weight: 400;\"> for the failing folder.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Turn on Skip Previously Migrated<\/b><span style=\"font-weight: 400;\"> and re-run to catch the leftovers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Review the migration report<\/b><span style=\"font-weight: 400;\"> to confirm nothing is missing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Only after verification, <\/span><b>clean up the source server.<\/b><\/li>\n<\/ol>\n<p><b><i>Important Note:<\/i><\/b><span style=\"font-weight: 400;\"> That last step matters. Don&#8217;t delete source data until the reports confirm everything arrived.<\/span><\/p>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Planning_Large_Projects_Batch_Migration\"><\/span>Planning Large Projects: Batch Migration<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you are moving dozens or hundreds of accounts, setting them up one at a time creates its own errors. The <\/span><b>Batch CSV import feature <\/b><span style=\"font-weight: 400;\">lets you load multiple IMAP accounts from a CSV file, which reduces manual entry. Combined with the <\/span><b>migration dashboard<\/b><span style=\"font-weight: 400;\">, which shows running, completed, and failed jobs along with speed and completion percentage, you can see which mailboxes need attention and retry failed items instead of guessing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One user, an IT administrator, reported moving around 800 mailboxes from an old hosting provider to Microsoft 365 this way. One job was interrupted by a network issue, &amp; the resume option let it continue without starting over.<\/span><\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Try_It_Before_You_Commit\"><\/span><span style=\"font-weight: 400;\">Try It Before You Commit<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The demo version of the <\/span><b>Cigati IMAP Backup Tool<\/b><span style=\"font-weight: 400;\"> includes the full feature set and processes up to 100 items per folder, enough to test your folder mapping and connection settings on a real account before you buy. The tool runs on both Windows and Mac, and the source mailbox is read without being modified or deleted unless you choose the delete-after-migration option.<\/span><\/p>\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Try_It_Before_You_Commit-2\"><\/span><span style=\"font-weight: 400;\">Try It Before You Commit<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The demo version of the <\/span><b>Cigati IMAP Backup Tool<\/b><span style=\"font-weight: 400;\"> includes the full feature set and processes up to 100 items per folder, enough to test your folder mapping and connection settings on a real account before you buy. The tool runs on both Windows and Mac, and the source mailbox is read without being modified or deleted unless you choose the delete-after-migration option.<\/span><\/p>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Final_Thoughts\"><\/span><span style=\"font-weight: 400;\">Final Thoughts<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A stalled IMAP migration feels like a crisis, but it is usually fixable: ease the load to beat throttling, check your folder mapping before you start, and rely on resume and skip-previously-migrated logic instead of starting over. Review the reports before cleaning up the source, and you can finish the project with nothing lost.<\/span><\/p>\n<div class=\"faq-n my-4\">\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<div class=\"schema-faq wp-block-yoast-faq-block\">\u00a0\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1791445397363\"><strong class=\"schema-faq-question\"><strong>Q1. Why does my IMAP migration slow down or stop after a few hours?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> Most often the provider is throttling you. Servers cap the number of connections and the amount of data per account per day. Reduce parallel jobs, migrate in smaller batches, and use resume so an interrupted job continues instead of repeating.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445446240\"><strong class=\"schema-faq-question\"><strong>Q2. What does &#8220;too many simultaneous connections&#8221; mean?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> The server allows only a set number of open IMAP sessions per account, &amp; your migration has exceeded it. Lower the number of mailboxes processed at once &amp; close other email clients that are logged in to the same account.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445492962\"><strong class=\"schema-faq-question\"><br><strong>Q3. How can I continue an IMAP migration after it fails?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> When use Cigati IMAP Backup Tool then use the Skip Previously Migrated function. It restarts from the point where the job stopped. If you need to reprocess failures, enable &#8220;Skip Previously Migrated&#8221; so only the unfinished items are processed.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445529968\"><strong class=\"schema-faq-question\"><strong>Q4. Can I migrate only specific emails?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> Yes. You can filter by date range, folder, sender, subject, or keywords, and by To, CC, and BCC. Smaller selections also lower the chance of throttling.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445539226\"><strong class=\"schema-faq-question\"><strong>Q5. Does IMAP migration also move contacts, calendars, &amp; tasks?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> No. Standard IMAP handles email messages &amp; folders only. To mirate contacts, calendars, tasks, &amp; notes you need other services or APIs.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445582377\"><strong class=\"schema-faq-question\"><strong>Q6. Should I use a password, OAuth, or an app password?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> Use whichever your provider requires. Many now block basic passwords and require OAuth or an app password for IMAP access.<br><\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445607166\"><strong class=\"schema-faq-question\"><strong>Q7. Is there a mailbox size limit?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> The software sets none, but the destination server may have storage or upload limits, so first you need to check the quota limit.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1791445641534\"><strong class=\"schema-faq-question\"><strong>Q8. Does the migration change or delete my source emails?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans.<\/strong> Not by default. The Cigati IMAP Backup Tool reads from the source, and original emails stay where they are unless you choose to delete them after a successful migration.<\/p> <\/div> <\/div>\n <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>You are 60% through an IMAP migration. The progress bar stops moving, the log fills with timeout errors, and the<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/\">Read More<\/a><\/p>\n","protected":false},"author":16,"featured_media":14296,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[99],"tags":[],"class_list":["post-14277","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-general"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Fix IMAP Migration: Throttling, Mapping &amp; Delta Sync<\/title>\n<meta name=\"description\" content=\"Stalled IMAP Migration? Learn why throttling, folder mapping, and delta sync failures happen and how to fix them without starting over.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Fix IMAP Migration: Throttling, Mapping &amp; Delta Sync\" \/>\n<meta property=\"og:description\" content=\"Stalled IMAP Migration? Learn why throttling, folder mapping, and delta sync failures happen and how to fix them without starting over.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cigatisolutions.com\/blog\/stalled-imap-migration-fixing-throttling-folder-mapping\/\" \/>\n<meta property=\"og:site_name\" content=\"Cigati Solutions Blog\" \/>\n<meta property=\"article:published_time\" content=\"2026-10-08T08:51:41+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-10-08T08:51:42+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2026\/10\/stalled-imap-migration.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"2240\" \/>\n\t<meta property=\"og:image:height\" content=\"1260\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Khushboo Maurya\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Khushboo Maurya\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/\"},\"author\":{\"name\":\"Khushboo Maurya\",\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/#\\\/schema\\\/person\\\/6314bdc9922fc7e2743043a2d95ee2d1\"},\"headline\":\"Stalled IMAP Migration? 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She specializes in content optimization, website growth, and practical SEO strategies that improve visibility, engagement, and organic reach.\",\"url\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/author\\\/khushi123\\\/\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445397363\",\"position\":1,\"url\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445397363\",\"name\":\"Q1. Why does my IMAP migration slow down or stop after a few hours?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Ans.<\\\/strong> Most often the provider is throttling you. Servers cap the number of connections and the amount of data per account per day. Reduce parallel jobs, migrate in smaller batches, and use resume so an interrupted job continues instead of repeating.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445446240\",\"position\":2,\"url\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445446240\",\"name\":\"Q2. What does \\\"too many simultaneous connections\\\" mean?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Ans.<\\\/strong> The server allows only a set number of open IMAP sessions per account, &amp; your migration has exceeded it. Lower the number of mailboxes processed at once &amp; close other email clients that are logged in to the same account.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445492962\",\"position\":3,\"url\":\"https:\\\/\\\/www.cigatisolutions.com\\\/blog\\\/stalled-imap-migration-fixing-throttling-folder-mapping\\\/#faq-question-1791445492962\",\"name\":\"Q3. How can I continue an IMAP migration after it fails?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Ans.<\\\/strong> When use Cigati IMAP Backup Tool then use the Skip Previously Migrated function. It restarts from the point where the job stopped. 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