{"id":2438,"date":"2021-06-15T10:19:58","date_gmt":"2021-06-15T10:19:58","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=2438"},"modified":"2025-08-04T10:01:20","modified_gmt":"2025-08-04T10:01:20","slug":"save-emails-from-office-365-to-hard-drive","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/","title":{"rendered":"How to Save Emails from Office 365 to External Hard Drive?"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;2438&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;2&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (2 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Save Emails from Office 365 to External Hard Drive?&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (2 votes)    <\/div>\n    <\/div>\n\n<p>Are you searching for an answer to your question about how to save emails from Office 365 to hard drive? If your search for this topic is relatable, then your search is over as you are at the right place. All your queries regarding saving Office 365 emails to external hard drives or desktops will be resolved here.&nbsp;<\/p>\n\n\n\n<p>Office 365 is the email client managed and offered by tech giant Microsoft. It is a combination of several highly productive applications that cater to the daily professional needs of users. The email client that Microsoft offers is embedded with multiple features and services. In addition to managing emails, you can also take the benefit of features like contacts, tasks, journals, calendars, etc.<\/p>\n\n\n\n<p>However, it uses the online Exchange Server for the transmission of emails that can sometimes create problems for users. Hence, users prefer to save the emails of the Office 365 client to the PC. Before going towards the answer of\u00a0<strong>how to save emails from Office 365 to hard drive<\/strong>, let us understand the reasons that compel users to do so. Also, you can <a href=\"https:\/\/www.cigatisolutions.com\/blog\/migrate-office-365-to-gmail\/\">migrate Office 365 email to Gmail account<\/a>.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Reasons_to_Save_Emails_from_Office_365_to_External_Hard_Drive\" >Reasons to Save Emails from Office 365 to External Hard Drive<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Methods_to_Save_Emails_from_Office_365_to_Hard_Drive\" >Methods to Save Emails from Office 365 to Hard Drive<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Steps_to_Configure_Office_365_Account_in_Outlook\" >Steps to Configure Office 365 Account in Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Method_1_Save_Office_365_Emails_as_PST\" >Method 1: Save Office 365 Emails as PST<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Method_2_Export_Office_365_Emails_as_HTML\" >Method 2: Export Office 365 Emails as HTML<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Method_3_Backup_Office_365_Emails_as_PDF\" >Method 3: Backup Office 365 Emails as PDF<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Reasons_to_Save_Emails_from_Office_365_to_External_Hard_Drive\"><\/span>Reasons to Save Emails from Office 365 to External Hard Drive<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The following are the reasons to store your Office 365 emails on your hard drive.<\/p>\n\n\n\n<ul class=\"wp-block-list list_content\">\n<li>There is a threat to your email data on the cloud as prevalent virus and malware intrusions can harm your account. If any such event happens, all your mailbox data can be lost in an instant.<\/li>\n\n\n\n<li>To view your emails without access to a working internet connection. In Office 365, you require a stable net connection always to access your mailbox.\u00a0<\/li>\n\n\n\n<li>It acts as a backup of your emails that you can access at any time on your PC or any external hard drive. If due to any reason, you can not view your account, you will always have a backup at your expense.<\/li>\n<\/ul>\n\n\n\n<p>All the above reasons show the importance to&nbsp;<strong>save emails from Office 365 to an external hard drive<\/strong>. Let us now move forward to go through the methods for the same.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Methods_to_Save_Emails_from_Office_365_to_Hard_Drive\"><\/span>Methods to Save Emails from Office 365 to Hard Drive<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Save Office 365 Emails as PST<\/strong><\/li>\n\n\n\n<li><strong>Export Office 365 Emails as HTML<\/strong><\/li>\n\n\n\n<li><strong>Backup Office 365 Emails as PDF\u00a0<\/strong><\/li>\n<\/ol>\n\n\n\n<p>All the above methods are the answers to your query of&nbsp;<strong>how to save emails from Office 365 to hard drive<\/strong>. But before starting with these methods, you need to perform some prerequisite steps to configure your Office 365 account into Outlook.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Configure_Office_365_Account_in_Outlook\"><\/span>Steps to Configure Office 365 Account in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><strong>Step 1:<\/strong>&nbsp;Run the&nbsp;<strong>MS Outlook&nbsp;<\/strong>application on your PC.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"997\" height=\"504\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/how-to-save-emails-from-Office-365-to-hard-drive.png\" alt=\"How to save emails from Office 365 to hard drive\" class=\"wp-image-2439\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/how-to-save-emails-from-Office-365-to-hard-drive.png 997w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/how-to-save-emails-from-Office-365-to-hard-drive-300x152.png 300w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/how-to-save-emails-from-Office-365-to-hard-drive-768x388.png 768w\" sizes=\"auto, (max-width: 997px) 100vw, 997px\" \/><\/figure>\n\n\n\n<p><strong>Step 2:&nbsp;<\/strong>Now,<strong>&nbsp;<\/strong>press the&nbsp;<strong>Tools&nbsp;<\/strong>tab at the top and select&nbsp;<strong>Account Settings<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1004\" height=\"509\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-2.png\" alt=\"How to save emails from Office 365 to hard drive\" class=\"wp-image-2440\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-2.png 1004w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-2-300x152.png 300w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-2-768x389.png 768w\" sizes=\"auto, (max-width: 1004px) 100vw, 1004px\" \/><\/figure>\n\n\n\n<p><strong>Step 3:<\/strong>&nbsp;Then, hit the&nbsp;<strong>New<\/strong>&nbsp;button In the&nbsp;<strong>Account Settings&nbsp;<\/strong>tab.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"602\" height=\"489\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-3.png\" alt=\"How to save emails from Office 365 to hard drive\" class=\"wp-image-2441\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-3.png 602w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-3-300x244.png 300w\" sizes=\"auto, (max-width: 602px) 100vw, 602px\" \/><\/figure>\n\n\n\n<p><strong>Step 4:<\/strong>&nbsp;After that, enter your credentials and press the&nbsp;<strong>OK&nbsp;<\/strong>icon to start the configuration of your Office 365 account into Outlook.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"616\" height=\"459\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-4.png\" alt=\"how to backup Outlook 365 to external hard drive\" class=\"wp-image-2442\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-4.png 616w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-4-300x224.png 300w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><\/figure>\n\n\n\n<p><strong>Step 5:<\/strong>&nbsp;As the configuration is done, select the&nbsp;<strong>Finish&nbsp;<\/strong>button to end the procedure.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"611\" height=\"459\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-5.png\" alt=\"how to backup Outlook 365 to external hard drive\" class=\"wp-image-2443\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-5.png 611w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-5-300x225.png 300w\" sizes=\"auto, (max-width: 611px) 100vw, 611px\" \/><\/figure>\n\n\n\n<p>As you complete all the above steps accurately, you will be able to access your Office 365 emails in Outlook. Hence, the prerequisite steps are done and moving forward to the solution to the question of&nbsp;<strong>how to backup Outlook 365 to hard drive<\/strong>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_1_Save_Office_365_Emails_as_PST\"><\/span>Method 1: Save Office 365 Emails as PST<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Once you configure your Office 365 email account into Outlook, you can backup your emails to an external hard drive using the below steps.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Launch the\u00a0<strong>MS Outlook\u00a0<\/strong>application on your PC.\u00a0<\/li>\n\n\n\n<li>Press the<strong>\u00a0File<\/strong>\u00a0tab at the top left corner of the Outlook window.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"999\" height=\"510\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-6.png\" alt=\"How to save emails from Office 365 to hard drive\" class=\"wp-image-2444\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-6.png 999w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-6-300x153.png 300w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-6-768x392.png 768w\" sizes=\"auto, (max-width: 999px) 100vw, 999px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Then, click on the\u00a0<strong>Import and Export\u00a0<\/strong>option.\u00a0 \u00a0<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"511\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-7.png\" alt=\"How to save emails from Office 365 to hard drive\" class=\"wp-image-2445\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-7.png 1000w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-7-300x153.png 300w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-7-768x392.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Now, in the Import and Export Wizard, pick the\u00a0<strong>Export to a file<\/strong>\u00a0and hit\u00a0<strong>Next<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"357\" height=\"271\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-8.png\" alt=\"\" class=\"wp-image-2446\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-8.png 357w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-8-300x228.png 300w\" sizes=\"auto, (max-width: 357px) 100vw, 357px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>After that, select\u00a0<strong>Outlook Data file (.pst)<\/strong>\u00a0and press the<strong>\u00a0Next\u00a0<\/strong>icon.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"358\" height=\"270\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-9.png\" alt=\"\" class=\"wp-image-2447\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-9.png 358w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-9-300x226.png 300w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose the folder that you wish to backup and click on the\u00a0<strong>Next\u00a0<\/strong>button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"360\" height=\"263\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-10.png\" alt=\"\" class=\"wp-image-2448\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-10.png 360w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-10-300x219.png 300w\" sizes=\"auto, (max-width: 360px) 100vw, 360px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>At last, mark on\u00a0<strong>Replace Duplicates with Items Exported<\/strong>\u00a0option and press\u00a0<strong>Finish<\/strong>.\u00a0<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"355\" height=\"266\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-11.png\" alt=\"\" class=\"wp-image-2449\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-11.png 355w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-11-300x225.png 300w\" sizes=\"auto, (max-width: 355px) 100vw, 355px\" \/><\/figure>\n\n\n\n<p>All the emails in your selected folder will be saved to your external hard drive in a PST file format. Hence, resolving you are&nbsp;<strong>how to save emails from Office 365 to hard drive&nbsp;<\/strong>query.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_2_Export_Office_365_Emails_as_HTML\"><\/span>Method 2: Export Office 365 Emails as HTML<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>HTML is the easiest file format to access if you have working internet. You can export the Office 365 emails using Outlook to HTML by taking the help of the below steps.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Run\u00a0<strong>MS Outlook<\/strong>\u00a0on your system and choose the email that you wish to export as HTML.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"963\" height=\"428\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-12.png\" alt=\"\" class=\"wp-image-2450\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-12.png 963w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-12-300x133.png 300w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-12-768x341.png 768w\" sizes=\"auto, (max-width: 963px) 100vw, 963px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Then, select the<strong>\u00a0File\u00a0<\/strong>tab and click on the\u00a0<strong>Save As\u00a0<\/strong>option.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"258\" height=\"422\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-13.png\" alt=\"how to backup Outlook 365 to external hard drive\" class=\"wp-image-2451\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-13.png 258w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-13-183x300.png 183w\" sizes=\"auto, (max-width: 258px) 100vw, 258px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Lastly, select the<strong>\u00a0HTML<\/strong>\u00a0format from the Save as type drop-down options and press\u00a0<strong>Save<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"664\" height=\"471\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-14.png\" alt=\"how to backup Outlook 365 to external hard drive\" class=\"wp-image-2452\" srcset=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-14.png 664w, https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/06\/How-to-save-emails-from-Office-365-to-hard-drive-14-300x213.png 300w\" sizes=\"auto, (max-width: 664px) 100vw, 664px\" \/><\/figure>\n\n\n\n<p>The email that you picked will be saved as an HTML file on your PC.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_3_Backup_Office_365_Emails_as_PDF\"><\/span>Method 3: Backup Office 365 Emails as PDF<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>To initiate this method, first, you need to complete the second method mentioned above. Once you have completed that, then you can proceed further with this method using the below-mentioned steps accurately.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to the location on your system, where you have saved the HTML file from the above second method.<\/li>\n\n\n\n<li>After that,\u00a0<strong>Right-click\u00a0<\/strong>on the HTML file and choose\u00a0<strong>Open With<\/strong>.<\/li>\n\n\n\n<li>Then, select the\u00a0<strong>Microsoft Word<\/strong>\u00a0application from the options and press\u00a0<strong>OK<\/strong>. It will open and view your HTML file as a text file.<\/li>\n\n\n\n<li>Now, choose<strong>\u00a0<\/strong>the\u00a0<strong>File<\/strong>\u00a0tab and pick<strong>\u00a0Save As<\/strong>.<\/li>\n\n\n\n<li>Click on the\u00a0<strong>PDF<\/strong>\u00a0file format in the drop-down menu of\u00a0<strong>Save As Type.<\/strong><\/li>\n\n\n\n<li>At last, Click on<strong>\u00a0<\/strong>the\u00a0<strong>Save\u00a0<\/strong>icon.\u00a0<\/li>\n<\/ul>\n\n\n\n<p>All the above methods are the solutions to the user question of&nbsp;<strong>how to backup Outlook 365 to hard drive<\/strong>. These are manual methods and are quite a time taking. You have to choose each email from the mailbox individually to save them to the hard drive. Moreover, you can not always use these as they sometimes show some errors.<\/p>\n\n\n\n<p>If you want to overcome all these limitations, you can directly go for an alternate method, i.e., <strong>Cigati<\/strong>&nbsp;<strong><a target=\"_blank\" href=\"https:\/\/www.cigatisolutions.com\/office-365-backup-and-restore\/\" rel=\"noreferrer noopener\">Office 365 Email Backup Tool<\/a>.<\/strong> It is a standalone utility to save all your Office 365 emails to your local hard drive in various file formats like PDF, PST, DOCX, MBOX, EMLX, etc. Furthermore, it also assists the users to migrate all the Office 365 data to multiple email clients like Gmail, Yahoo Mail, Thunderbird, Amazon Webmail, Zoho Mail, IMAP, etc.<\/p>\n\n\n<div class=\"text-center\"><a href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-Office-365-Backup-Restore-win.exe\"><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-3640 my-3\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/09\/Button-for-win.png\" alt=\"Button-for--win\" width=\"163\" height=\"40\"><\/a>&nbsp;&nbsp;<a href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-office365-backup-for-mac.dmg\"><img decoding=\"async\" loading=\"lazy\" class=\"wp-image-3640 my-3\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/11\/Button-for-mac.png\" alt=\"Button-for--win\" width=\"163\" height=\"40\"><\/a><\/div>\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><h4>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4><\/h4>\n\n\n\n<p>Here, we have emphasized the user question of&nbsp;<strong>how to save emails from Office 365 to hard drive<\/strong>. Different users have different priorities to perform the export to the system. All the manual methods mentioned pose to resolve the query. However, to save time and directly <a href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-to-desktop\/\">save Office 365 emails to desktop<\/a>, you can use the third-party Office 365 Backup Tool.<\/p>\n\n\n<div class=\"more-info\">\n<p><span class=\"heading-more-info\"> <strong>Related Queries<\/strong><\/span><\/p>\n<ul class=\"list_content\">\n<li><a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-to-gmail-account\/\">How to Export Emails from Office 365 to Gmail Account?<\/a><\/li>\n<li><a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-mailbox-to-pst-format\/\">Best Way to Export Office 365 Mailbox to PST Format<\/a><\/li>\n<li><a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-contacts-from-office-365-to-outlook\/\">How to Export Contacts from Office 365 to Outlook?<\/a><\/li>\n<li><a href=\"https:\/\/www.cigatisolutions.com\/blog\/backup-emails-from-office-365\/\">How to Backup Emails from Office 365? \u2013 The Best Solution<\/a><\/li>\n<li><a href=\"https:\/\/www.cigatisolutions.com\/blog\/top-10-best-office-365-backup-and-restore-solutions\/\">Top 10 Best Office 365 Backup and Restore Solutions<\/a><\/li>\n<\/ul>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Are you searching for an answer to your question about how to save emails from Office 365 to hard drive?<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-office-365-to-hard-drive\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":2453,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[44],"tags":[],"class_list":["post-2438","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backup-restore"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ 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