{"id":3824,"date":"2021-10-24T21:04:52","date_gmt":"2021-10-24T21:04:52","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=3824"},"modified":"2026-04-08T12:23:40","modified_gmt":"2026-04-08T12:23:40","slug":"convert-outlook-email-to-pdf","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/","title":{"rendered":"Easy Guide to Convert Outlook Email to PDF Files"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;3824&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Easy Guide to Convert Outlook Email to PDF Files&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n\n<p>Nowadays, multiple scenarios are available in the market where users want to convert Outlook email to PDF. All users know that the MS Outlook email client is rising the ladder to be one of the most preferred services by business enterprises for workplace email management. However, it requires keeping a backup of all the necessary mailbox items, as you cannot afford to lose data. You can also opt for the <strong>Cigati <a href=\"https:\/\/www.cigatisolutions.com\/pst-to-pdf\/\">PST to PDF Converter<\/a><\/strong> to perform Outlook emails to PDF conversion.<\/p>\n\n\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-pst-exporter-tool-Demo.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/pst-converter\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span>\n        <\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/cigatisolutions.com\/demo-version\/Cigati-PST-Exporter-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac-pst-converter\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span>\n        <\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<p>Outlook offers multiple servers like IMAP and POP for proper email communication and enhanced security. Moreover, it provides several features like contacts, calendars, journals, notes, and many more, which increased its brand value. Nonetheless, the need to backup Outlook emails to the system compels users to save them in PDF and other formats.<\/p>\n\n\n\n<p>Before moving further, we will discuss possible reasons for the same.<\/p>\n\n\n\n<p><strong>Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-outlook-calendar-to-pdf\/\">Export Outlook Calendar to PDF<\/a><\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Why_is_there_a_Need_to_Convert_Outlook_Messages_to_PDF\" >Why is there a Need to Convert Outlook Messages to PDF?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Two_Methods_to_Convert_Outlook_Mail_to_PDF_Format\" >Two Methods to Convert Outlook Mail to PDF Format<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Method_1_Save_an_Outlook_Email_as_PDF_By_Using_the_Print_Option\" >Method 1: Save an Outlook Email as PDF By Using the Print Option<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Outlook_Mail_to_PDF_Converter_%E2%80%93_Export_Outlook_Email_to_PDF_Easily\" >Outlook Mail to PDF Converter &#8211; Export Outlook Email to PDF Easily<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Steps_to_Save_Outlook_Email_as_PDF_in_Bulk\" >Steps to Save Outlook Email as PDF in Bulk:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Final_Thoughts\" >Final Thoughts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_is_there_a_Need_to_Convert_Outlook_Messages_to_PDF\"><\/span>Why is there a Need to Convert Outlook Messages to PDF?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The reasons can be as per different users according to their priorities. But the main reasons for performing Outlook to PDF conversion are given below.<\/p>\n\n\n\n<ul class=\"wp-block-list list_content\">\n<li>You can back up your Outlook mailbox data in PDF format for contingency. You can keep this crucial data stored and can utilize it whenever required.<\/li>\n\n\n\n<li>Users can view their emails offline without the requirement of an internet connection. Also, they can view their emails without requiring them to log in to their account repeatedly.<\/li>\n\n\n\n<li>It can prevent your data from online hacking attacks and malware intrusions. As these events are regularly increasing, having Outlook emails as PDFs can prevent the data from getting lost.<\/li>\n\n\n\n<li>It also allows to free up the online server space. Once you have backed up your mailbox emails and data, you can delete them from the server freeing up a lot of space.<\/li>\n<\/ul>\n\n\n\n<p>All the above reasons lure users to convert Outlook mail to PDF. Therefore, we will move forward towards the methods for the same.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Two_Methods_to_Convert_Outlook_Mail_to_PDF_Format\"><\/span>Two Methods to Convert Outlook Mail to PDF Format<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>We have various procedures to Download Outlook Emails as PDF. It utilizes an inbuilt feature of Outlook, and we will perform it manually. This section has briefly discussed the method in a particular manner so that you can accomplish it efficiently.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_1_Save_an_Outlook_Email_as_PDF_By_Using_the_Print_Option\"><\/span>Method 1: Save an Outlook Email as PDF By Using the Print Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Launch the <strong>MS Outlook application<\/strong> and <strong>double-click<\/strong> on the email you want to convert to PDF.<\/li>\n\n\n\n<li>Once the email opens, click the <strong>File <\/strong>tab in the menu bar.<\/li>\n\n\n\n<li>Now, choose the <strong>Print <\/strong>option from the left panel.<\/li>\n\n\n\n<li>Then, select the <strong>Microsoft Print to PDF <\/strong>option.<\/li>\n\n\n\n<li>Click on the <strong>Print <\/strong>Options icon to proceed ahead.<\/li>\n\n\n\n<li>Here, pick <strong>PDF <\/strong>format in the <strong>Save as type<\/strong> drop-down options.<\/li>\n\n\n\n<li>Finally, select the <strong>location <\/strong>to save the PDF file and press the <strong>Save <\/strong>button.<\/li>\n<\/ul>\n\n\n\n<p>Here is the direct manual procedure to Save Outlook Email as PDF. Moreover, the above manual solution restricts downloading only one email to PDF at a time. Additionally, it is a time-consuming process. As a result, it will be complex for novice users. In addition, you also cannot include the attachments in the backup using the manual solution.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Outlook_Mail_to_PDF_Converter_%E2%80%93_Export_Outlook_Email_to_PDF_Easily\"><\/span><span class=\"title has-text-pretty\">Outlook Mail to PDF Converter &#8211; Export Outlook Email to PDF Easily<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>All users know they can convert and back up only one email at once using the above manual solution. It can be hectic for all users. Hence, to avoid all the limitations of the above method, you can directly opt for an expert solution, i.e., <strong>Cigati PST to PDF Converter.<\/strong> It is a top-notch and versatile utility that can convert Outlook emails to PDFs in bulk. You can perform multiple Outlook email conversions with the help of this software without losing a single piece of data. Now, we will mention in detail the working of the wizard.<\/p>\n\n\n\n<div class=\"d-block text-center py-2\"><a class=\"d-inline-block p-2 px-3 rounded border border-primary text-decoration-none text-primary\" href=\"https:\/\/messenger.providesupport.com\/messenger\/0pi295uz3ga080c7lxqxxuaoxr.html\">Need Help? Let&#8217;s Chat!<\/a><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Save_Outlook_Email_as_PDF_in_Bulk\"><\/span>Steps to Save Outlook Email as PDF in Bulk:<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, download <strong>PST to PDF Converter<\/strong> and run it as an administrator.<\/li>\n\n\n\n<li>Then, <strong>browse<\/strong> the PST files you want to export into PDF format.<\/li>\n\n\n\n<li>Here <strong>preview<\/strong> the desired files and mark the files you want.<\/li>\n\n\n\n<li>Now, select the <strong>PDF<\/strong> format from the drop-down list.<\/li>\n\n\n\n<li>Afterwards, you can also go with the <strong>additional<\/strong> or salient features.<\/li>\n\n\n\n<li>Lastly, click the <strong>Convert<\/strong> button to begin the conversion process.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Final_Thoughts\"><\/span>Final Thoughts<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>Here, we have emphasized the solutions to convert Outlook email to PDF with attachments. The dire need of users to undertake this conversion makes them search for the methods. You can utilize the manual solution to convert Outlook emails to PDF. Nevertheless, if you also want to include the attachments in the conversion, you are suggested to go for the automated professional OST Converter Tool method. It can export and back up Outlook emails to PDF in bulk.<\/p>\n\n\n\n<p><strong>You May Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/save-outlook-email-as-msg\/\">How to Save Outlook Email as MSG Format<\/a>?<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1757503534552\"><strong class=\"schema-faq-question\">Q: How do I convert an Outlook email to PDF using built-in features?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> In Outlook (desktop or web), open the email and choose <strong>File \u2192 Print<\/strong> (or press Ctrl+P). Then select <strong>Microsoft Print to PDF<\/strong> (on Windows) or <strong>Save as PDF<\/strong> (on Mac or Outlook Web), and click <strong>Print<\/strong> or <strong>Save<\/strong> to generate the PDF.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1757503586697\"><strong class=\"schema-faq-question\">Q: Can I convert multiple Outlook emails into a single PDF?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> Yes. You can multi-select emails (using Shift+click or Ctrl+click), then go to <strong>File \u2192 Print<\/strong>, choose <strong>Microsoft Print to PDF<\/strong> or <strong>Adobe PDF<\/strong>, and print all selected into one PDF.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1757503628185\"><strong class=\"schema-faq-question\">Q: How do I include email attachments when converting to PDF?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> Converting the email via Print usually doesn\u2019t embed attachments. To include them, save attachments separately and convert them, then combine using tools like <strong>Cigati PST to PDF Converter<\/strong> or merge features.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1757503663266\"><strong class=\"schema-faq-question\">Q: Can I convert Outlook emails to PDF on a Mac?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> Yes. On Outlook for Mac, use <strong>File \u2192 Print<\/strong>, then click <strong>PDF<\/strong> in the print dialog and choose <strong>Save as PDF<\/strong> &#8211; similar to Windows but using Mac\u2019s native PDF option.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Nowadays, multiple scenarios are available in the market where users want to convert Outlook email to PDF. All users know<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/convert-outlook-email-to-pdf\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":3825,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-3824","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Easy Guide to Convert Outlook Email to PDF Files<\/title>\n<meta name=\"description\" content=\"Convert Outlook email to PDF in minutes. 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