{"id":6932,"date":"2023-01-03T13:19:55","date_gmt":"2023-01-03T13:19:55","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=6932"},"modified":"2025-09-10T12:07:15","modified_gmt":"2025-09-10T12:07:15","slug":"archive-emails-from-outlook-web-app","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/","title":{"rendered":"How to Archive Emails from Outlook Web App?"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;6932&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Archive Emails from Outlook Web App?&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n<p><strong>Summary:<\/strong> Do you also want to add more messages in your Outlook beyond storage? Then this article is for you, where you will get the exact solution to your query. This write-up will provide you with the best ways to Archive Emails from Outlook Web App.<\/p>\n<p>As per Outlook retention and archiving policies, it can save your messages for up to a limited time. With these policies, Outlook holds the right to delete a few emails of yours. Whereas Archiving Outlook messages will help you to remind emails you have already responded to. In addition, archiving allows you to save users&#8217; important emails separately. In the following section, we will get to know why it is significant to archive messages.<\/p>\n<p><strong>Also Read: <\/strong><a href=\"https:\/\/www.cigatisolutions.com\/blog\/save-emails-from-outlook-web-app-to-computer\/\">Save Emails from Outlook Web App to Computer<\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Why_Archive_Outlook_Web_App_Emails\" >Why Archive Outlook Web App Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Top_Ways_to_Archive_Emails_from_Outlook_Web_App\" >Top Ways to Archive Emails from Outlook Web App<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Method_1_Use_the_Archive_Option_by_Click\" >Method 1: Use the Archive Option by Click.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Method_2_Utilize_Archive_from_the_Menu_list\" >Method 2: Utilize Archive from the Menu list<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Method_3_Use_Move_Command_to_Archive_Message_from_OWA\" >Method 3: Use Move Command to Archive Message from OWA<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Constraints_of_the_Manual_Approach\" >Constraints of the Manual Approach<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Archive_Emails_from_Outlook_Web_App_With_Hassle-Free_Approach\" >Archive Emails from Outlook Web App With Hassle-Free Approach<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Why_Prefer_Automated_Tool_to_Archive_Outlook_Web_App_Emails\" >Why Prefer Automated Tool to Archive Outlook Web App Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Archive_Outlook_Web_App_Emails\"><\/span>Why Archive Outlook Web App Emails<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There below are reasons for archiving OWA emails.<\/p>\n<ul class=\"list_content\">\n<li>Create separate storage for new or crucial emails.<\/li>\n<li>You can easily access your important emails from your bulky mailbox.<\/li>\n<li>Outlook\u2019s Archiving policy allows you to save your messages for one year to 5 years, and in some cases, you can choose the option Never (it will not delete your archived messages).<\/li>\n<li>It allows you to not mess with your overloaded and extra emails.<\/li>\n<\/ul>\n<p>These are a few advantages of Archive Emails from OWA. Let us proceed on our journey to learning the best ways to archive Outlook emails.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Top_Ways_to_Archive_Emails_from_Outlook_Web_App\"><\/span>Top Ways to Archive Emails from Outlook Web App<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To archive OWA emails, you can use three defined-below methods.<\/p>\n<ul class=\"list_content\">\n<li><strong>Method 1:<\/strong> Use the Archive Option by Click.<\/li>\n<li><strong>Method 2:<\/strong> Utilize Archive from the Menu list.<\/li>\n<li><strong>Method 3:<\/strong> Use Move Command to Archive Message from OWA<\/li>\n<\/ul>\n<p>You can use the above techniques by following the steps below.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_1_Use_the_Archive_Option_by_Click\"><\/span>Method 1: Use the Archive Option by Click.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is the first method you can use to Archive Emails on Outlook Web Access.<\/p>\n<ul>\n<li>Access your <strong>Outlook<\/strong> application by entering credentials.<\/li>\n<li>Choose the messages you want to archive.<\/li>\n<li><strong>Right-click<\/strong> on the selected messages.<\/li>\n<li>Choose the option <strong>Archive<\/strong> from the list of choices. It will send your selected message to the Archive folder. You can also create a new Archive folder for your convenience.<img loading=\"lazy\" decoding=\"async\" class=\"p-1 border rounded alignnone\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2023\/01\/image4.png\" alt=\"\" width=\"800\" height=\"426\" \/><\/li>\n<li>Navigate to the <strong>Archive<\/strong> mailbox folder, and check if the selected messages you saved are appearing or not.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"p-1 border rounded alignnone\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2023\/01\/image3.png\" alt=\"\" width=\"263\" height=\"634\" \/><\/li>\n<\/ul>\n<p>These steps can help you in archiving OWA messages. If the above method does not fit your convenience, use another to archive emails from Outlook Web App.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Utilize_Archive_from_the_Menu_list\"><\/span>Method 2: Utilize Archive from the Menu list<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is another alternative and easiest way to archive Outlook emails. Here you need to follow the below steps.<\/p>\n<ul>\n<li>Choose the message you want to archive.<\/li>\n<li>Navigate to the <strong>Archive<\/strong> option present on the <strong>Menu<\/strong> bar under Home.<img loading=\"lazy\" decoding=\"async\" class=\"p-1 border rounded alignnone\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2023\/01\/image2.png\" alt=\"\" width=\"800\" height=\"445\" \/><\/li>\n<li>Click on the <strong>Archive<\/strong> option, and it will send your selected messages to the archive folder.<\/li>\n<li>Again, navigate to the <strong>Archive folder<\/strong> to check whether the selected messages will start reflecting in the Archive folder or not.<\/li>\n<\/ul>\n<p>In this way, you can Archive Emails from Outlook Web App for your convenience. In addition, you can use another alternative for this task.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_3_Use_Move_Command_to_Archive_Message_from_OWA\"><\/span>Method 3: Use Move Command to Archive Message from OWA<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>There is another manual alternative that can help you in archiving messages. Follow the steps to use this method.<\/p>\n<ul>\n<li>Select the <strong>OWA<\/strong> emails you wish to archive from the list of emails.<\/li>\n<li><strong>Right-click<\/strong> on the selected message.<\/li>\n<li>Choose the <strong>Move &gt; Archive<\/strong> option from the list of preferences.<img loading=\"lazy\" decoding=\"async\" class=\"p-1 border rounded alignnone\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2023\/01\/image1.png\" alt=\"\" width=\"800\" height=\"422\" \/><\/li>\n<li>Move to the <strong>Archive folder<\/strong>, and check whether the emails in the Archive folder are visible or not.<\/li>\n<\/ul>\n<p>These are a few manual approaches to Archive Emails from Outlook Web App. But these approaches are not always as fruitful as you think. It has certain restrictions. The list of rare items is detailed below.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Constraints_of_the_Manual_Approach\"><\/span>Constraints of the Manual Approach<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul class=\"list_content\">\n<li>You can not archive more than one email at a time.<\/li>\n<li>It is a very time-consuming task if you wish to migrate bulk Outlook emails.<\/li>\n<li>There is a high risk of data missing in the case of the bulky mailbox.<\/li>\n<li>You may experience different issues, such as data missing and data properly not archived.<\/li>\n<\/ul>\n<p>These are some issues users may face while opting for manually Archive Emails on Outlook Web Access. However, you can also accomplish this hassle-free with the help of an automated Hotmail Backup Tool. Below is a complete description of the utility.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Archive_Emails_from_Outlook_Web_App_With_Hassle-Free_Approach\"><\/span>Archive Emails from Outlook Web App With Hassle-Free Approach<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The <strong>Cigati <a href=\"https:\/\/www.cigatisolutions.com\/hotmail-backup-software\/\">Hotmail Backup Tool<\/a><\/strong> is a complete utility for all your Hotmail emails or Outlook Web Application. This tool can save your Hotmailbox into several file formats and email clients. In addition, you can also avail of its several advanced features with no data loss theorem. The list of its advanced features is detailed below.<\/p>\n<div class=\"text-center\"><a href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-Hotmail-Backup_Win.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone my-1 wp-image-4130 size-full\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/11\/downlad-btn-new.png\" alt=\"Download Now\" width=\"163\" height=\"40\" \/><\/a>\u00a0 \u00a0 <a href=\"https:\/\/www.cigatisolutions.com\/hotmail-backup-software\/purchase-now.php\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone my-1 wp-image-4129 size-full\" src=\"https:\/\/www.cigatisolutions.com\/blog\/wp-content\/uploads\/2021\/11\/buy-btn-new.png\" alt=\"Buy Now\" width=\"163\" height=\"40\" \/><\/a><\/div>\n<h4><span class=\"ez-toc-section\" id=\"Why_Prefer_Automated_Tool_to_Archive_Outlook_Web_App_Emails\"><\/span>Why Prefer Automated Tool to Archive Outlook Web App Emails<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul class=\"list_content\">\n<li>This tool can convert OWA or Hotmail mailbox into numerous file formats.<\/li>\n<li>You can secure your OWA mailbox to the most secured clouds or email clients.<\/li>\n<li>Allows you to save your OWA email attachments separately.<\/li>\n<li>With this utility, one can save their machine storage by removing duplicate emails.<\/li>\n<li>It provides you with an option to back up OWA emails in bulk.<\/li>\n<\/ul>\n<p>These are some advanced features of the tool, other than Archiving Emails from OWA.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>This write-up offers reliable and self-practiced methods to Archive Emails from Outlook Web App. But these methods have certain limitations, and sometimes users may lose their data. On the flip side, this article also allows you to archive OWA emails without any data loss and is hassle-free. In addition, there are certain advanced features of the tool, which a user can avail of after having its demo or licensed version of the utility.<\/p>\n<p><strong>You May Also Read: <\/strong><a href=\"https:\/\/www.cigatisolutions.com\/blog\/fix-outlook-autoarchive-not-working\/\">Outlook AutoArchive Not Working<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Do you also want to add more messages in your Outlook beyond storage? Then this article is for you,<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/archive-emails-from-outlook-web-app\/\">Read More<\/a><\/p>\n","protected":false},"author":14,"featured_media":6933,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[44],"tags":[],"class_list":["post-6932","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backup-restore"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Approach to Archive Emails from Outlook Web App | 2023<\/title>\n<meta name=\"description\" content=\"Looking for a way to archive your old emails from Outlook Web App? Look no further! 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