{"id":7319,"date":"2023-03-03T07:05:34","date_gmt":"2023-03-03T07:05:34","guid":{"rendered":"https:\/\/www.cigatisolutions.com\/blog\/?p=7319"},"modified":"2025-10-07T09:02:21","modified_gmt":"2025-10-07T09:02:21","slug":"save-office-365-emails-as-pdf","status":"publish","type":"post","link":"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/","title":{"rendered":"Convert and Save Office 365 Emails as PDF Format Instantly"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;7319&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Convert and Save Office 365 Emails as PDF Format Instantly&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n\n<p>While collaborating with an external consultant, the manager receives a confidential Office 365 email chain. Without compromising confidentiality, the manager save Office 365 emails as PDF and shares them with them. In this detailed guide, we\u2019ll provide a step-by-step explanation of how to save Office 365 emails in PDF format. Also, by using the <strong>Cigati <a href=\"https:\/\/www.cigatisolutions.com\/office-365-backup-and-restore\/\">Office 365 Backup Tool<\/a><\/strong>, one can achieve results with no data loss. Along with this, we\u2019ll look at the manual methods as well. Now, let\u2019s get started and explore the methods and find the one that works best for you.<\/p>\n\n\n<div class=\"row justify-content-center mac-win-tab mt-3 mb-5\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-Office-365-Backup-Restore-win.exe\"><i class=\"icon-windows\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/office-365-backup-and-restore\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"primary-btn\" href=\"https:\/\/www.cigatisolutions.com\/demo-version\/Cigati-office365-backup-for-mac.dmg\"><i class=\"icon-apple\"><\/i> Download Now<\/a>&nbsp;&nbsp;<a class=\"secondary-btn\" href=\"https:\/\/www.cigatisolutions.com\/mac\/office365-backup\/purchase-now.php\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Need_to_Convert_Office_365_Emails_to_PDF_Format\" >Need to Convert Office 365 Emails to PDF Format<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#How_to_Save_Office_365_Emails_as_PDF_Format\" >How to Save Office 365 Emails as PDF Format?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Method_01_Using_the_%E2%80%9CPrint_to_PDF%E2%80%9D_Option\" >Method 01: Using the \u201cPrint to PDF\u201d Option<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Method_02_Save_as_HTML_and_then_Convert_to_PDF\" >Method 02: Save as HTML and then Convert to PDF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Instantly_Save_Office_365_Emails_as_PDF_File_Format\" >Instantly Save Office 365 Emails as PDF File Format<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Simplified_steps_to_convert_Office_365_emails_to_PDF\" >Simplified steps to convert Office 365 emails to PDF:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Need_to_Convert_Office_365_Emails_to_PDF_Format\"><\/span>Need to Convert Office 365 Emails to PDF Format<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The Outlook 365 emails to PDF conversion is crucial for better security and improved accessibility. Below are the reasons users consider converting to PDF:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In legal or compliance purposes, preserving emails in a PDF format ensures authenticity.<\/li>\n\n\n\n<li>Converting to PDF format allows for smooth sharing across platforms.<\/li>\n\n\n\n<li>To archive old email communications, it is best to save the Office 365 emails to PDF format. A PDF format offers an organized and accessible solution.&nbsp;<\/li>\n\n\n\n<li>Conversion to PDF helps keep the original structure of emails intact. This also maintains the layout consistency and readability.<\/li>\n\n\n\n<li>When compiling project reports, saving emails as PDFs presents a well-formatted copy of emails.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Save_Office_365_Emails_as_PDF_Format\"><\/span>How to Save Office 365 Emails as PDF Format?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>There are multiple ways to save Office 365 emails to a PDF format. In this section, we have explained two of them. Read on to learn how each of these methods works.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_01_Using_the_%E2%80%9CPrint_to_PDF%E2%80%9D_Option\"><\/span>Method 01: Using the \u201cPrint to PDF\u201d Option<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This is the simplest method to save Outlook 365 emails as PDF file format. It works on the Outlook Web Application only. It is suitable for users who want to quickly convert a few emails to PDF.<\/p>\n\n\n\n<p>These are the following steps to follow to begin the process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>First, open the <strong>Outlook<\/strong> application on the web on your system.<\/li>\n\n\n\n<li>Now, go to the email that you want to convert and open it.<\/li>\n\n\n\n<li>After that, click on the<strong> File<\/strong> tab and choose the <strong>Print<\/strong> option.<\/li>\n\n\n\n<li>Next, in the <strong>Printer<\/strong> section, select <strong>Print to PDF<\/strong>.<\/li>\n\n\n\n<li>At last, hit the <strong>Print<\/strong> button, set the saving location, and save the PDF file.<\/li>\n<\/ol>\n\n\n\n<p><strong>Limitations:<\/strong> With this process, users can save the emails one by one at a time. This, in turn, takes a lot of time. Also, it saves only the emails, not the attachments. Moreover, some manual formatting is required in the resultant file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Method_02_Save_as_HTML_and_then_Convert_to_PDF\"><\/span>Method 02: Save as HTML and then Convert to PDF<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>This method involves two steps to export Office 365 emails to PDF. The process involves first, saving your Office 365 emails as HTML and then converting them to PDF.&nbsp;<\/p>\n\n\n\n<p>Use the following steps to initiate the process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>In <strong>Outlook 365<\/strong>, open the desired email that needs to be converted.<\/li>\n\n\n\n<li>Now, go to the <strong>File<\/strong> tab and choose the <strong>Save as <\/strong>option.<\/li>\n\n\n\n<li>After that, in the <strong>Save as type<\/strong> list, select <strong>HTML<\/strong>.&nbsp;<\/li>\n\n\n\n<li>Next, specify the destination location and save the converted file.&nbsp;<\/li>\n\n\n\n<li>Then, open this saved <strong>HTML file<\/strong> in any web browser.<\/li>\n\n\n\n<li>Once the email opens up, press <strong>Ctrl+P<\/strong> to open the <strong>Print dialog<\/strong> box.<\/li>\n\n\n\n<li>Choose the <strong>Save as PDF<\/strong> option click on <strong>Save<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p><strong>Limitations: <\/strong>In the converted PDF file, the layout may vary. You have to manually make the formatting corrections. The process has multiple steps, which become inefficient for converting large mailboxes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Instantly_Save_Office_365_Emails_as_PDF_File_Format\"><\/span>Instantly Save Office 365 Emails as PDF File Format<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The <strong>Cigati Office 365 Backup Tool<\/strong> offers a secure and efficient way to save and back up emails as PDFs. Also, the tool converts or backs up to other file types like PST, MBOX, EML, and many more. Besides this, it exports to multiple email clients like Gmail, Yahoo, Thunderbird, etc. During this entire conversion process, it makes sure to maintain data integrity and reliability.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Simplified_steps_to_convert_Office_365_emails_to_PDF\"><\/span>Simplified steps to convert Office 365 emails to PDF:<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>First, download and install the application on your computer.<\/li>\n\n\n\n<li>Now, go to <strong>Backup<\/strong> &gt; <strong>Continue<\/strong> and <strong>sign in<\/strong> with your <strong>Office 365 account<\/strong> credentials.<\/li>\n\n\n\n<li>Then, choose the mailbox from the Mail list and click on <strong>Next<\/strong>.<\/li>\n\n\n\n<li>After that, pick the required folders from the tree structure and tap <strong>Next<\/strong> again.&nbsp;<\/li>\n\n\n\n<li>Furthermore, choose <strong>File Format<\/strong> and select <strong>PDF<\/strong> from the dropdown list.<\/li>\n\n\n\n<li>Then, opt for the extra features and choose the destination location.&nbsp;<\/li>\n\n\n\n<li>At the end, click on the <strong>Convert<\/strong> button to complete the conversion.&nbsp;<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p>The Outlook 365 emails to PDF ensure strong security features and accessibility. This comprehensive blog will detail how users can save Office 365 emails as PDFs. Above, we have presented two manual methods that work well for saving a few emails. On the other hand, for instance, and having emails in bulk, choose <strong>Cigati Office 365 Backup Tool. <\/strong>This tool efficiently converts the emails to PDF format without any data loss.<\/p>\n\n\n\n<p><strong>You May Also Read:<\/strong> <a href=\"https:\/\/www.cigatisolutions.com\/blog\/export-office-365-emails-to-mbox\/\">Export Office 365 to MBOX<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1759827044643\"><strong class=\"schema-faq-question\">Q: Can attachments be included when saving Office 365 emails as PDFs?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> No. There are no manual methods that save the emails with attachments in PDF format. You need to separately download the attachments. In contrast, by using the professional tool, you can download emails along with the attachments.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1759827070589\"><strong class=\"schema-faq-question\">Q: Can I maintain the original email formatting when saving as PDF?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans:<\/strong> Most of the methods do preserve the exact layout and formatting. But if there\u2019s complex formatting, you need to manually correct it.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>While collaborating with an external consultant, the manager receives a confidential Office 365 email chain. Without compromising confidentiality, the manager<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.cigatisolutions.com\/blog\/save-office-365-emails-as-pdf\/\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":7332,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[],"class_list":["post-7319","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-management-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Convert and Save Office 365 Emails as PDF Format Instantly<\/title>\n<meta name=\"description\" content=\"Effortlessly save Office 365 emails as PDF. 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