How to Download Gmail Emails & Save Them into Different File Formats

Here is a detailed step by step guide on how to Save and export Gmail data into different file formats and email clients.

Cigati Gmail Backup Tool is one of the finest inventions for taking the backup of Gmail Emails, Account, Data, and mailbox into PC. On the other hand, one can export Gmail email to Hotmail, Yahoo Mail, Thunderbird, and Windows Live Mail. The user can also save Gmail Emails as PST, MBOX, EML, EMLX, MHT, TXT, and HTML. So if one is looking for a premium solution, he can try the Gmail Backup Tool as it possesses a user-friendly GUI. The software gives the guarantee of 100% conversion without any risk of data loss.

Key Features of Cigati Gmail Backup Tool

  • Backups Gmail Emails on the Local Machine in the form of PDF file.
  • Exports Gmail Emails to Various Email Clients like Hotmail, Yahoo Mail, and Thunderbird.
  • Converts Gmail Emails to Various File formats like PST, MBOX, EML, EMLX, MSG, TXT, and HTML.
  • Performs Gmail Email conversion in bulk.
  • Backups Contacts and Emails from Gmail Account with all the attachments.
  • Demo Version converts 50 Gmail Emails for free.
  • Compatible with Windows 10 and all its earlier versions.
  • Self-Explanatory GUI for better experience and performance.

Updating the Software

There is no need to update the software as the tool has been designed in such a way that it gets updated automatically. However, if you want to know the details on various updates, you can check out our NEWS section.

How to Save Your Gmail Data into Different File Formats

Here is a step by step guide on how to save your Gmail emails into PST, EML, EMLX, MBOX, MSG, HTML, MHT, PDF and TXT file formats.


Step 01: Download and launch Cigati Gmail Backup Tool and Login with your Gmail credentials.

Gmail Backup Tool

Step 02: Select the data which you want to export: emails, calendar, contacts and Google Drive.


Step 03: Select the file format in which you want to save the files and click Next.
Note: To see how to export it to other email clients see step 07.


Step 04: Here select the Folders from the Select Folders tab. If needed, select Date Filter, Naming Convention and Delete after Download and click on Next.


Step 05: Wait till the software export your data.


Step 06: Click on Ok, as soon as you see the following message on screen.


Step 07: To export your data to a email client, select the preferred email client from Select Email Format tab


Step 08: Select the folders that you want to import. Plus can use Date Filter to select emails under a specific date range and Delete After Download to free up space.


Step 09: Now provide the login credentials of that email id in which you want to export the data.


Step 10: Wait till the software upload the data in your mentioned email id.


Step 11: Click on Yes to close the application.

Installation & Uninstallation

Cigati Gmail Backup Software

  • New & enhanced GUI.
  • Export emails from Gmail to Outlook PST format.
  • Export Gmail to Yahoo directly.

The software licenses are distributed in three categories so choose the best suited license:

Single User

Single user license is the type of license which is suggested for one person / user to use the software for non-commercial purpose. The single user license or personal license is intended for home users and designed for non-commercial purpose only. Single license user can install the software on one or two systems at any given time.


The Administrator license has been designed for users who want to use the application in a corporate, business, academic or in a government environment. In layman terms, the given license has been designed to be used at multiple computers within a single geographical location. The Administrator license will be assigned in the organization name provided at the time of purchase.


The Technician license is intended for users / technicians and corporations who have clients or offices all around the world. The license will be issued under the organization’s name and can be used on multiple systems at multiple locations. The license in non-transferable and gives you permission of unlimited data recovery.

Software Support

For any technical assistance or queries shoot us your question at or you can even contact our software support team available 24x7 at your service.

User Interface

Cigati Gmail Backup Software has been developed with an easy to use GUI, making it a cake walk even for a novice user to migrate their data without any technical assistance.

software interface


When you download & launch the Gmail Email Backup Wizard, you will find the following interface and Menus:

Add Files: Use this button to add Gmail emails from your system.

Add Folders: Use the Add Folders button to add folders containing Gmail files.

Remove Files: Use the Remove Files button to remove selected Gmail files.

Remove All: Use this button to remove all the selected Gmail emails from the software.

Export: Use this menu to export the selected data into a different file format.

Close: To close the software click on Close button.