How to Convert Outlook Email to EML Format – Simple Guide

Outlook saves emails collectively in a PST or OST file. This makes it inconvenient for users to share a specific email. To rectify this issue, the best way is to convert Outlook email to EML format. Many users aren’t aware of how to make this conversion happen. But after reading this write-up, they will get all the answers. A professional Cigati PST Converter will be introduced to simplify the process. Moreover, various traditional ways will also be explained.

Scenarios where Users Need to Export EML from Outlook

The EML format is also preferable in legal and compliance cases as it retains the metadata. Below, we have outlined some more reasons for exporting emails in an EML format. Take a look:

• Migration to Other Email Clients: With the EML file format, users can easily move Outlook data to other email apps.
• Backup Specific Emails One by One: After exporting them as EML, one can create more manageable backups.
• Share Only Important Business Emails: This conversion helps when sharing only the important email communications.
• No Outlook? No Problem: Export your Outlook emails in EML format and then access them in other apps.
• Access Emails Across Platforms: EML format enables users to access their exported Outlook emails across multiple OS. 

Manual Methods to Convert Outlook Email to EML

Next, we’ll go through the methods to perform the conversion manually and directly using a professional tool. First, we’ll cover the manual methods, and then, we’ll look at the professional tool steps. 

Manually Save Outlook Email as EML Using Outlook Web Access (OWA)

This method does not require Outlook to be installed on your system. Simply, log in to your Outlook web account and implement the procedure. 

Here are the instructions to follow to save the emails as EML:

1. In your web browser, log in to your Outlook web account with your credentials.
2. Then, go to the mailbox and select the emails you wish to export.
3. After that, click on more options and choose Download message from the dropdown list.
4. Now, your emails will be saved locally in an EML format. 
5. Once downloaded, you can access the .eml file in Thunderbird, Apple Mail, or Windows Mail.

Limitations: With this process, the user can only download one email at a time. Depending on the Outlook web versions, the features may vary. 

Download EML File from Outlook Manually 

1. Open Windows Mail on your system.
2. Now, head to Settings > Manage Accounts > Add Account.
3. Choose Outlook.com and log in with your Outlook credentials.
4. Outlook will start syncing the emails. Once they are synced, open the desired email.
5. After that, select the email, click on the More (three-dot) menu, and choose Save As.
6. Then, set the destination path and choose EML as the output format. 

Limitations: Users can only save the emails as EML one by one. There is no option to bulk save the emails. The syncing process can take time when handling a large Outlook mailbox. 

A Specialized Tool to Convert Outlook Email to EML Format

Using the Cigati PST Converter Tool, users can easily convert all their Outlook PST emails to EML format. Also, it can save the email data in bulk without size restrictions. In addition to this, it guarantees full data preservation throughout the process. Furthermore, its advanced features make this tool a comprehensive and dependable tool. After conversion, users will be able to share specific emails through converted EML files.

Tip: If the user has an Outlook OST file and wants to convert it to EML format, use the Cigati OST to PST Converter.

Follow these steps to export EML from Outlook:

1. Launch the backup tool and open it.
2. After that, choose whether to add a Single File or Multiple Files/folders. And, click Next.
3. Then, choose Select File(s). And, browse and select the PST/OST file, and open it.
4. Expand the folders and select the ones you want to convert. Preview them before converting.
5. Now, choose the target format as EML and apply the available filters if required.
6. Next, select where you want to save the resultant .eml file.
7. Lastly, hit the Convert button to complete the process.

Conclusion

The Outlook email to EML format conversion process maintains message integrity and accessibility across operating systems. This blog has presented several approaches to convert Outlook email to EML format. While the manual methods are functional, but lack efficiency. In contrast, employing a specialized Cigati Outlook to EML Converter, users can be assured of data protection and the best results.

You May Also Read: Export Outlook Emails to CSV with Date

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