Quick Guide to Print Outlook Email Without Header Easily

Written By Saumya Tandon
Updated on March 28th, 2026

5/5 - (1 vote)

Microsoft Outlook, with its collection of features, revolutionizes the way we handle emails. However, the default inclusion of headers in printed emails can hinder the presentation and efficiency of your printed documentation. So, the following guide will discuss how to print Outlook email without header with the aid of the Cigati PST to PDF Converter.

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Outlook email headers typically contain information about the sender, recipient, subject, date, and other technical details. While these headers are crucial for email communication and tracking, they often take up unnecessary space when you print emails for reference, documentation, or other purposes. Removing these headers streamlines the printing process, saving paper and making the content more concise.

Also Read: Export Outlook Calendar to PDF

Table of Contents

How to Print Email From Outlook Without Header?

The following sections will discuss the best ways to print Outlook Email Without Header. You just need to stay focused to get the in-depth knowledge of each solution. Afterwards, you can opt for any of them.

#1. Printing Emails Without Headers Using the Reply Feature

First, open Microsoft Outlook on your computer.
After that, click the Home button and Reply option.
A new window will pop up. You’ll see the email there. Delete things like who it’s going to, any files attached, the subject, and other extra stuff.
Further, go to the top left corner and click on the File tab. Then, choose Reply.
Moving ahead, you’ll see an option to select your printer. Pick the one connected to your computer.
At last, click the Print button to start. The email will come out without any extra header information.

That’s it! Following these steps will help you print your Outlook email without unnecessary headers. Moreover, we have some additional ways. You can also check them.

#2. Using the “View in Browser” Feature

First, open the Outlook application and find the email you want to print.
When you double-click the email, it’ll open in a new window.
After that, look for a button named Actions. It’s in a group Move under the Message tab.
Next, click on the View in Browser button from the options that appear when you press Actions.
Moving ahead, a box might pop up asking if you’re sure. Click Yes.
Further, your email will now open in your internet browser without extra stuff like headers.
In the top right corner, find Tools. Click on it and choose Print. This way, you can print the email without the extra parts.

The above section highlighted the procedure to Print Outlook Email Without Header on Windows.

#3. Using a Text Editor

First, find the email you want to print in Outlook.
After that, highlight the prime part of the email and press Copy (usually by right-clicking and selecting Copy).
Further, launch a program like Notepad or any text editor on your computer.
Then, click the File tab and opt for the New button to start a new document in the text editor.
Next, click the Edit button and then Paste to put the email content into the new document.
Finally, click on the File tab, then select Print. Click OK to print the email without the extra header information.

Here are some manual solutions to print Outlook Email Without Header. But they have some manual loopholes.

Consequences of Manual Methods

Using these manual methods can have drawbacks:

Time-consuming and complicated.
Risk of data loss.
Not suitable for non-technical users.
Some emails mightn’t convert properly.

Just look over the future of problem-solving by opting for automation. Say goodbye to the inefficiencies of manual methods and say hello to streamlined processes that save you time and effort.

#4. Print Outlook Emails on Windows & Mac Using Professional Software

Instead of the manual methods, a professional utility, Cigati PST Converter, provides an easier solution to print Outlook email without headers. Moreover, it ensures a secure way to export Outlook emails (PST) to PDF, including attachments. In fact, while performing the conversion process, users can simply print emails. Now, we will discuss the working of the software to clear all your doubts.

How to Use the PST Converter?

Launch the Cigati PST Converter software on your computer.
After that, click on the Browse button and add the PST files you want to convert.
Then, choose the PST folder and click Next.
Here, you can use Naming Convention to find saved files. Additionally, the date range filter helps in backing up specific time spans.
At last, pick where you want to save the converted file on your computer.
Click OK: After completing these steps, click OK to finish the conversion process.

This professional utility allows you to easily convert Outlook emails to PDF without headers, simplifying the printing process.

Summing Up!

Printing Outlook emails without headers can significantly optimize your printing process by saving paper and presenting a cleaner, more focused document. Whether for archival purposes or reference, these simple steps or alternative methods can assist in tailoring your printed emails to your specific needs. By following these steps, you can print Outlook email without Header. Ensuring that your printed emails contain only the essential content without the clutter of unnecessary headers. These methods allow for a more efficient use of resources while presenting a cleaner and more professional document.

You May Also Read: Extract Email Attachments from Outlook

Frequently Asked Questions

Q:What is the easiest built-in method to print an Outlook email without the header?

Ans: The easiest native method is the “View in Browser” approach. Open Outlook and double-click the target email to view it in its own window. Then navigate to the “Actions” button in the “Move” group under the “Message” tab, and select “View in Browser” from the drop-down list. The message will open in your default browser with only the email body visible, where you can then use the browser’s Print function.

Q: How can I print multiple Outlook emails without headers in bulk?

Ans: Manual methods only work one email at a time — for bulk printing, use a Cigati PST to PDF converter. Users can convert Outlook emails to PDF and then print them without headers in original format. During the conversion process, keeping the “Include Internet Message Header” option unchecked will exclude the header from all exported PDFs, which can then be printed in bulk.

About The Author:

Saumya Tandon

Saumya is a proficient technical content writer with a deep passion for technology and a natural talent for writing. She excels in creating compelling and informative content that captivates readers on technology websites. Her areas of specialization include data migration, Email backup, and recovery, where her vast expertise enables her to develop superior-quality content that is both educational and stimulating.