How to backup Office 365 Emails into various file formats & webmail clients.

Here is a detailed step by step DIY guide to export your Office 365 data to various email file formats and cloud.

Cigati Office 365 Backup & Restore Tool is a secure & reliable O365 Backup utility to download Office 365 data by saving its offline copies on the local system to retain your critical data. It can take a backup of Office 365 mailboxes into PST, MBOX, PDF, EML, EMLX, MSG, and other file formats. Also, it migrates the Office 365 data file into Yahoo Mail, Gmail, Hotmail, Thunderbird, AOL, IMAP Server, Opera Mail, and Live Exchange email clients.

Key Features of Cigati Office 365 Backup and Restore Tool

  • Backup and Save Office 365 emails into PST, MBOX, PDF, EML, EMLX, etc.
  • Migrate the O365 emails to Yahoo, Gmail, Hotmail, and IMAP Server email client.
  • Save mail attachments of the Office 365 emails file.
  • Skip the empty folder during the backup process.
  • Rename the resultant file after conversion.
  • Save the file at your desired file location.
  • Highly Compatible with all versions of windows.
  • Easy to use interface for better handling of the tool.

Updating the Software

There is no need to update the Cigati Office 365 Backup & Restore Software, as this tool is designed with an advanced algorithm by which it gets updated automatically. However, if you have installed Office 365 Backup Tool , and install the new one, it will update simultaneously.

How to Save Your Office 365 Data into Different File Formats

Here is a step by step guide on how to save your Office 365 data emails into PST, EML, EMLX, MBOX, MSG, HTML, MHT, PDF and TXT file formats.

Backup and Save Office 365

Step-1

Download & Launch the Cigati Office 365 Backup Tool.

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Then, click on the backup option and press the Next button.

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Before entering the email & password make sure you have enabled the IMAP settings, allow less secure apps and turn off two step verification.

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Now, enter your Office 365 email address & password, then click on the sign-in button. (Tick the ‘I M Admin’ option to complete backup of your email account including child accounts)

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After,select the child accounts to backup and hit Next to continue.

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Now, select the Office 365 emails from the given below tree. You can select any folder and click Next to move ahead.

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Save Office 365 Emails into PST

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Then in the next tab, select the file format in which you want to save your Office 365 emails like PST in this conversion.

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Apply the Mail & Task Filter to choose emails date wise.

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Next mark the check box to eliminate duplicate emails from the backup file.

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Next, use the Custom Folder option to save emails by desired folder name.

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Now, define the folder location where you want to save your email files.

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Then hit the Convert button to initiate the email backup process.

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Export Office 365 to Gmail

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In this tab, choose Gmail as a migration option to migrate your Office 365 emails to Gmail.

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Before, enter the email & password make sure you have enabled IMAP settings, allow less secure apps and turn off two step verification.

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Here, you have to provide your Gmail address & third-party password to export your Hotmail emails, then hit the sign-in button.

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After that, apply the Mail & Task Filter to choose emails date wise.

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Next tick the check box to eliminate duplicate emails from the backup file.

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Next, use the Custom Folder option to save backup emails by desired folder name.

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Then hit the Convert button to initiate the email backup process.

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Restore and Save Office 365 to PST

Step-1

Install and run the Cigati Office 365 Backup Tool.

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After, click on the Restore option.

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Next, select the File or Folder, and choose the file from the drive, then click on the open option.

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Select the file from the list and click the next button.

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Now, choose the files from the tree and also can preview them before migration. Click on Next to proceed.

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Before, enter the email & password make sure you have enabled IMAP settings, allow less secure apps and turn off two step verification.

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Now, enter your Office 365 email address & password, then click on the sign-in button. (Tick the ‘I M Admin’ option to complete backup of your email account)

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Here you can import the CSV file containing a list of all child accounts or select the Mailbox user id manually and click on the next. (Choose your entire email with Select All button or delist your entire email with unselect button)

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Apply the Mail & Task Filter to choose emails date wise.

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Next mark the check box to eliminate duplicate emails from the backup file and restore to the default folder to save files in preferred folders.

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Next, use the Custom Folder option to save emails by desired folder name.

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Now, define the folder location where you want to save your email files.

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Finally, hit the Convert button to initiate the email backup process.

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Installation & Uninstallation

Cigati Office 365 Backup & Restore Tool

  • New & Intuitive GUI
  • Mail Filter Feature to filter emails
  • Naming Conversion option to rename file
  • Exclude empty file during backup

The software licenses are distributed in three categories so choose the best suited license:

Demo Version

The demo version of this Cigati Office 365 Backup & Restore software allows users to preview all of their files and data stored in email file. However, to save the files in your system users need to purchase the full version

Purchasing the Full Version

Users can easily purchase the full version of the software which includes all the features mentioned in it. The software licenses are distributed in three categories so choose the best suited license i.e. Single User, Administrator and Technician.

Single User

Single user license is the type of license which is suggested for one person / user to use the software for non-commercial purposes. The single user license or personal license is intended for home users and designed for non-commercial purposes only. Single license users can install the software on one or two systems at any given time.

Administrator

The Administrator license has been designed for users who want to use the application in a corporate, business, academic or in a government environment. In layman terms, the given license has been designed to be used at multiple computers within a single geographical location. The Administrator license will be assigned in the organization name provided at the time of purchase.

Technician

The Technician license is intended for users / technicians and corporations who have clients or offices all around the world. The license will be issued under the organization’s name and can be used on multiple systems at multiple locations. The license is non-transferable and gives you permission for unlimited data recovery.

Software Support

For any technical assistance or queries shoot us your question at support@cigatisolutions.com or you can even contact our software support team available 24x7 at your service.

User Interface

Cigati Office 365 Backup and Restore Tool has been developed with an easy to use GUI, making it super easy even for a novice user to migrate their data without any technical assistance.

software interface