How to Convert PST to PDF with Attachments? – A Detailed Guide

More than 100 million professionals use Outlook for their regular professional work, and it creates PST files. But not each user goes with the Outlook application, as its file format is not supported by every email client. So many users at that time changed their data into universally accepted file formats such as PDFs. So, this write-up will provide you with the best ways to Convert PST to PDF.

Difference Between PST And PDF Formats

Basis	PST Files	PDF Formats
Cross-platform	It works only on Windows Operating Systems.	The PDF document is component enough to open and view on any device or OS.
Images and Formatting	It complicates converting attachments into message format in PST files.	Under PDF Document formats, external images downloaded into messages.
Compatibility	MS Outlook supports PST files even though if you want to read without the application, you have to convert it into a different format.	The PDF document is a convenient format for viewing, searching, and printing.
Security	PST file formats don’t offer serious protection. In fact, most applications ignore the PST file protection.	Under PDF documents, you can effortlessly set passwords to protect your necessary and confidential data.
Individual File for Each Message	In case prone to corruption, PST files can easily damage.	PDF formats stores message separately.

Here is the detailed introduction to PST and PDF formats. Now, we’ll learn the best ways to Convert Outlook PST Files to PDF.

How to Convert PST File to PDF Format Manually?

All users know that MS Outlook has an in-built feature for exporting PST data files to PDF format. So, in this part, we will perform steps to Convert PST File to PDF.

Method 1: Change Outlook Data File into PDF

Follow the below steps to know the working of this in-built utility.

• First, open the MS Outlook application on your existing system.
• After that, select the files that you wish to migrate into PDF.
• Then, navigate to the File menu.
• Further, choose the Print > Print option.
• Select the options Microsoft to PDF from the list of choices under the Name feature, and last click on the Print option.
• In the following section, assign a name and destination for the resultant folder.

After following the steps, you’ve successfully changed MS Outlook to PDF.

Method 2: Export PST File to PDF Through Adobe Acrobat Plugin

Note: You must have Adobe Acrobat Pro DC software on your local system.

• First, open the Microsoft Outlook application on your PC or Laptop.
• After that, click the Adobe PDF menu on the top ribbon.
• Then, select the emails from your mailbox folder, and click the Selected Messages option to choose Create New PDF option from the visible menu.
• At last, mention a name on your file and make sure to highlight your saving location. Then, click the Save button to download the newly created PDF file to the targeted destination.

By following the above steps, You can Convert PST to PDF. Though the above stages are easy to execute, they have some differences. The details of a few are given below.

Restrictions of the Manual Approach

• With the above techniques, you can convert a single Outlook message once.
• The above process is time-consuming.
• These procedures require technical expertise for their execution.
• Manual solutions you can not execute Batch Conversion from PST to PDF.

A few restrictions that a user may face while dealing with manual approaches. In this case, you can take the help of an automated tool. It can ease the task of converting Outlook data files into PST. In the following section, we enlist the details of the professional utility.

Automated Way to Export Multiple PST Files to PDF with Attachments

The Cigati PST to PDF Converter is a full-fledged utility that converts your PST data into PDF document formats with no data loss. This wizard allows users to add single or multiple PST files to convert into PDFs. It maintains the hierarchy of your output files even when you are willing to export Outlook data files to PDF formats. This utility has a feature to back up or migrate Outlook emails with or without attachments. In fact, this converter is component enough to save your machine storage by removing duplicate emails from your output files. Now, we will discuss the steps of this wizard. It will clear all your doubts.

Steps to Convert PST to PDF with Attachments:

• First, download Cigati PST to PDF Converter and run the utility as an administrator.
• After that, add single or bulk PST files to start the conversion process.
• Then, preview all your desired files in a preview panel and mark the files you want to export to PDF.
• Now, select PDF from the drop-down list.
• Here you can also opt for the additional features accordingly.
• In the end, click the convert button to begin the conversion procedure from PST files to PDF document formats.

It will convert your Outlook PST files to PDF format without interrupting a single piece of data.

Wrapping Up the Words

This article provides you with the best and most authentic ways to Convert PST to PDF. Though we also provide you with the manual approach with the assistance of MS Outlook and Adobe Acrobat. But these have certain limitations, and you can avoid these restrictions by using a professional tool to export your PST to PDF and others.

You May Also Read: Convert PST Files to MBOX

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