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Written By Mukul Tiwari
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Published on November 26th, 2019
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Updated on July 28, 2022
How to Convert PST to PDF Manually? – A High Tech Guide
You all would have heard about the application MS Outlook. It is the email services provider offered and managed by tech-giant Microsoft. Millions and billions of users use MS Outlook worldwide for its email services as it offers a variety of services like journals, calendars, notes, etc. But sometimes, users want to convert PST to PDF with attachments due to multiple reasons.
MS Outlook uses the PST file format to store its email data. It stands for Personal Storage Table and contains all the user mailbox data in them. PST is different from the OST (Offline Storage Table) format of Outlook. Also, the PST format works online and can be accessed on any system through sharing.
However, the PST file format is quite useful, but some limitations of it make it necessary for users to shift to other file formats. Before jumping directly to the solution, firstly, we will let you know the benefits to export PST to PDF with attachments.
Also Read: Open PST File on Mac
Table of Contents
Benefits to Convert PST to PDF Adobe Acrobat
There are several instances due to which users want to convert Outlook PST to PDF format. A few of them are given below:
- PDF files are portable and can be easily viewed by users. On the other hand, PST files can not do the same.
- These PDF files can be accessed from anywhere without Outlook.
- Users can encrypt PDF files to secure their data.
- These PDF files are highly secured as no one can perform any kind of alteration in the document.
The above-listed reasons insist that users convert their PST files into PDF format. Now, let’s continue further towards the manual approaches to convert the PST files. PST files from one computer to another PC can be transferred if anyone wants to access PST files data.
Manual Methods to Convert PST to PDF Manually
The following methods will help you to convert the PST files of MS Outlook to PDF. They have been described in a stepwise manner so that you can execute them properly.
Method 1: Using Print Option
Users can use the print to convert their Outlook PST file in PDF format. To perform this action, you need to perform the steps that are listed below:
- Open the desktop-based Outlook application on your system.
- Now, select the Mail you want to print and Right-Click on it.
- After that, choose the Quick Print option.
- Enter the File Name and select the desired location for the PDF file. Press Save.
Method 2: Using Another Print Method
In this method also users can print the PST file to save it into the PDF file. Follow the below-listed steps in a proper sequence.
- Launch the Outlook application on your Windows operating system.
- Open the email you want to save in PDF format.
- Now, navigate the File tab and click on the Print tab.
- After that, tap on the Print options button.
- Then, select the options and click on the Print button.
- At last, save the PDF file at a specific location on your PC and then hit the Save button.
Also, users can convert PST to PDF with Acrobat. But all the above methods are not applied to download huge Outlook emails to PDF with attachments. So, before moving on to the methods to resolve the facing issues, we will go through the limitations of manual conversion of PST files and email clients.
- The manual process is quite complicated for novice users.
- Users can only print one email at a time.
- It is a very lengthy process.
- This is a time-consuming and effort-consuming process.
- The resulting output is not appropriate.
To neglect all the above-listed drawbacks, users are searching for an alternate way to convert PST to PDF. So, we recommend users opt for the Cigati PST to PDF Converter. It is one of the top-rated software that backups and converts PST file format to PDF, MBOX, EML, EMLX, MSG, CSV, GIF, etc. It also allows the users to export Outlook PST data into multiple email clients like Gmail, Office 365, Yahoo Mail, AOL, Thunderbird, etc. Besides this, the software is inbuilt and loaded with multiple features that ensure a smooth and productive user experience.
Concluding Words
Thus, in the above post, we have solved different queries of the users regarding the conversion of the PST file. PST to PDF conversion is important for making data secure. We have discussed all manuals and a direct approach in this guide. Thus, using the professional method you can batch convert PST to PDF online. Also, users can evaluate software working using Outlook PST to PDF converter free demo version.
We hope you will understand the complete process through the above post.
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About The Author:
Mukul Tripathi is a Technical Expert at Cigati Solutions. He is a technical expert in the field of Email Migration and Data Recovery. He loves to troubleshoot Email Clients related to Microsoft Exchange/Outlook issues.
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