How to Fix Apple Mail Not Showing All Emails in the Inbox

A “storage deadlock” occurs when Apple Mail reaches its allocated byte limit. Users will receive a push notification “1 Unread Message,” but nothing is there when they open the inbox. An error gets generated that says, “Apple Mail not showing all emails”. Now, the question is how to fix this error to continue the operations. Read this blog to know every detail about why this error might have occurred and how one can fix it securely.

The Apple Mail not showing emails issue can be due to synchronization problems or incorrect account configuration. One can try updating the macOS and Apple Mail versions, ensuring correct server and account settings, etc.

Why Is Mac Mail Not Showing All Emails?

There are several reasons that have caused the emails not to appear. A few of them are listed below:

• Sync Not Working: Email synchronization issues, such as poor connectivity or server delays, may fail to display emails.
• Improper Account Setup: Entering invalid IMAP, POP, or SMTP details can stop messages from showing up. 
• Hidden Email Filters: Apple Mail may not show emails if users have enabled the mailbox filters.
• Mail Rules or Archive Preferences: The Auto-Archive settings can automatically move the emails to another folder. 
• Firewall and Antivirus Conflicts: A few security software programs may block or even interfere with the Mail and hide messages.

Learn How to Fix Apple Mail Not Showing All Emails 

Now that we know the causes that led Apple Mail emails not to appear in the mailbox, let’s move ahead. Now, we will implement various solutions to solve this problem. 

Solution 01: Disable Mailbox Filters

If the mailbox filter is enabled, the Apple emails will not appear. Try disabling these filters to display the stored emails.

Follow these steps to start the process:

1. On your Mac, open the Apple Mail application.
2. Then, choose the mailbox where emails are missing.
3. After that, navigate to the Filter button and click on it to turn it off.
4. Next, refresh the mailbox and see if the emails appear or not.

Solution 02: Review Apple Mail Sync Settings

The Apple Mail inbox not showing all messages will occur if the synchronization settings are incorrect. With the correct sync settings will ensure the connection and retrieve every message.

The following are the steps to begin the process:

1. Open the Apple Mail application and navigate to Mail.
2. After that, select Settings and open the Accounts tab.
3. Next, check the incoming server details and then go to the Server Settings tab.
4. Now, choose to enable Automatically manage connection settings.
5. Go back to General Settings and in the Check for new messages section, pick Automatically every 1 minute.
6. Finally, refresh the mailbox in the end.

Solution 03: Rebuild Your Apple Mail Mailbox

Sometimes, the mailbox database gets corrupted, which leads to Apple Mail not showing emails. Try to rebuild the mailbox and download the mail data again. 

Use the following instructions to rebuild the mailbox:

1. Launch Apple Mail and choose the mailbox not showing emails.
2. Next, click on Mailbox and choose the Rebuild option.
3. Now, wait for some time to allow Apple Mail to download emails again.
4. Once the rebuild is done, refresh the mailbox and check if the emails appear. 

Solution 04: Update Both macOS and Apple Mail

The Mac Mail not showing all emails error occurs if the user is working on an outdated version of macOS and the Apple Mail application. Apple Mail regularly releases updates that fix various issues. By updating macOS, Apple Mail gets updated automatically.

Follow these steps to start updating:

1. Go to the Apple menu and press the System Settings option.
2. After that, navigate to General and click on Software Update.
3. Then, if an update is available, click Update Now.
4. Install the update and restart the Mac system. Also, open the Apple Mail application.   

It is always recommended and safe to take a backup of your emails before any such error, like Apple Mail not showing all emails, occurs. For backing up a large amount of Apple Mail email data, a professional tool, Cigati MBOX Converter, is used. With this tool, the user can safely back up complete email data into various file formats. Besides this, it allows direct migration to multiple email clients as well while maintaining the folder structure.

Simple steps to backup the Mac Mail email data:

1. First, download and launch the converter.
2. Then, open it and click on Select File(s) to select the desired MBOX file to backup.
3. Next, in the left-side panel, choose the folders to backup and preview them. 
4. Now, from the File Formats option, pick the desired format from the available list.
5. After that, opt for the Basic and Advanced filter options if required.
6. Finally, choose the Destination to save the file and click on Convert.

Conclusion

It is important to find out the root cause of why Apple Mail not showing all emails in the mailbox. In today’s technical blog, we have mentioned various manual solutions that fix this error. In addition to this, it is recommended that users take a safe backup of their Apple Mail emails before executing them. To take a backup, an expert tool, the Cigati MBOX Converter, is recommended. This tool securely backs up all the email data without compromising data integrity.

You May Also Read: Mac Mail Search Not Working

Frequently Asked Questions

Related Post