Why Am I Receiving Duplicate Emails in Outlook? Fixed

In POP3 configurations, if “Leave a copy of the message on the server” is enabled, Outlook treats them as new emails. So, this causes Outlook to download them repeatedly. Receiving duplicate emails in Outlook can be due to many reasons. The question is how to stop them? This blog will provide you with the most practical methods that resolve this issue. Moreover, a trustworthy tool, Cigati Outlook Duplicate Remover, will also be introduced. This efficient tool identifies and removes duplicate emails from the Outlook mailbox.

Reasons Behind Receiving Double Emails in Outlook

Before fixing Outlook duplicate emails, it’s worth understanding what causes them. Here are the main causes:

• When the same Outlook account is added multiple times, it may download each message twice.
• A misconfigured or conflicting rule in Outlook may duplicate emails across folders.
• Security software can interrupt email syncing, forcing Outlook to duplicate email messages. 
• If Outlook’s synchronization cycle is incomplete, it may result in the same email showing up twice.
• A damaged PST file can cause Outlook to malfunction, leading to data duplication and slower response time.

How to Stop Receiving Duplicate Emails in Outlook?

Now, after understanding the reasons users are getting the same emails in Outlook, let’s proceed further. This section outlines the solutions to stop receiving similar email messages in Outlook. Take a look at them one by one.

#1: Remove Duplicate Outlook Accounts

This method enables users to identify and delete the same email address configured twice. Due to this, it creates duplicate emails and downloads the messages from both accounts. 

Below are the steps to start the procedure:

1. Launch Microsoft Outlook on your system.
2. Navigate to the File menu, then click Account Settings > Account Settings.
3. Under the Email tab, find the same account in the configured list.
4. When found, click on the duplicate account and press Remove.
5. Finally, restart the Outlook application.

#2: Disable “Leave a Copy of Messages on the Server” 

In this approach, if the user is using POP3 accounts in Outlook, users will be receiving double emails in Outlook. 

Follow the step-by-step process to begin:

1. Open Outlook and go to the File tab.
2. Press Account Settings > Account Settings and navigate to the Email tab.
3. In the Type column, select the POP3 account and press Change.
4. Once the account window opens up, go to More Settings.
5. Under the Advanced tab, turn off “Leave a Copy of Messages on the Server”.
6. At last, click Ok > Next > Finish.

#3: Fix the Incorrect Outlook Rules & Alerts

If the Outlook rules are misconfigured, it will cause Outlook to create duplicate emails. Basically, these rules are for automating email organization.

The following are the steps to be performed:

1. Open MS Outlook and go to File > Manage Rules & Alerts.
2. After that, verify or review the existing rules carefully.
3. If any rule is problematic, uncheck the checkbox next to it.
4. Click Apply and check if the problem has been resolved.
5. Also, to edit the rule, select the rule and click Change Rule.
6. Then, Edit Rule Settings, modify the conditions, and save the changes.

Best Solution to Fix Receiving Duplicate Emails in Outlook

The Cigati Outlook Duplicate Remover is a smart solution that effectively removes duplicate emails in Outlook. The user can also delete the duplicate emails along with their attachments. Besides this, it can look for duplicate emails within a specific folder or across the entire Outlook PST file. Moreover, with the built-in preview feature, the user can verify the duplicate emails before deleting them. Also, it has various options to manage duplicate emails. 

Simplified steps to start if getting duplicate emails in Outlook:

1. Download and run the tool on your desktop/PC.
2. Then, use the Select Files option to add the desired Outlook file. Browse the file and Open it.
3. Click Next. After that, expand the folder structure, preview them, and tap Next.
4. Next, apply the filters and set the destination directory to save the file.
5. Finally, click on the Next button to initiate the process.

Conclusion

Duplicate emails occur in Outlook because of synchronization issues or PST file corruption primarily. This blog has answered the user query: “Why am I receiving duplicate emails in Outlook?” We have provided both free and paid solutions that do the job in no time. The paid alternative solution uses Cigati Outlook Duplicate Remover, which offers a hassle-free and secure solution. Moreover, the user can choose whichever method suits them best as per their needs.

You May Also Read: How to Remove Duplicate Emails in Outlook?

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