How to Save Lotus Notes Email as PDF Easily – Step-by-Step Guide

Written By Rohan Wiese
Updated on October 1st, 2025

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To secure important email communications, users opt to save Lotus Notes email as PDF. By saving them as PDFs, users will get an organized and easily accessible archive of their email data. This blog post walks you through two effective methods to complete this task. Also, for a simple and hassle-free process, use the Cigati NSF to PST Converter. We have also provided a free way to convert the emails to a PDF format for small email migrations. Keep on reading the blog to find the best solution for your requirements.

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Table of Contents

Benefits of Converting Lotus Notes Email to PDF

Several factors can compel users to convert Lotus Notes emails to PDF. Below, we highlight the most essential benefits of the same:

Emails saved as PDFs can be opened on any device or platform. This eliminates the need to open emails with Lotus Notes.
Lotus Notes to PDF conversion preserves the email content, preventing it from unintended edits or alterations.
By saving the emails as PDFs, it becomes simple to share or forward them, as recipients can open them on any device.
PDFs ensure that no formatting, attachments, or inline image content is lost during the conversion process.
Also, converting emails to PDF keeps the email format intact, making them printer-friendly for professional use.

How to Save IBM Notes Email as PDF? – Top 3 Ways

This part introduces a free way to convert Lotus Notes emails to a PDF file format. All the approaches are listed below. You can pick the one that meets your requirements.

Manually Convert Lotus Notes Email to PDF via Print to PDF

It is the simplest way to save your Lotus Notes emails to a PDF file. This method is suitable for those who want to convert a few emails into a PDF file.

These are the steps to start converting emails:

First, open Lotus Notes and choose the email that you want to save as a PDF.
Then, after opening the desired email, go to File > Print.
After that, choose Print to PDF and click on the Print or Save option.
Finally, choose the preferred destination to save the resultant PDF file.

Limitations: If the user needs to save hundreds of emails as PDFs, it will be a time-consuming process. The complex characters or tables in the emails won’t appear correctly in the resultant PDF file.

Export to PDF from IBM Notes Manually

In this method, we will first export the Lotus Notes email as an HTML file. Then, open it in any web browser and save it as a PDF file.

Use the following instructions to begin the process:

First, open Lotus Notes and choose the email you wish to save.
Once the email opens up, click on File > Export.
Now, choose the export format as HTML and save the file at the preferred location.
After that, open the HTML file in any browser and navigate to the Print icon.
Then, select the Save as PDF option to convert the email to a PDF file.
Lastly, choose the location to save the file.

Limitations: This process only saves the emails as a PDF file, not the attached files. While handling large volumes of emails, it becomes an inefficient and time-consuming process.

A Secure Software to Export or Save Lotus Notes Email as PDF File

The Cigati NSF to PST Converter provides a seamless solution to convert your Lotus Notes emails to PDF. It supports conversion of Lotus Notes emails to multiple formats like PDF, PST, EML, HTML, MSG, and more. The software also supports bulk conversion while removing duplicate emails. Moreover, the tool is capable of handling encrypted NSF files. Also, it offers a preview feature, a date filter for selective migration, and much more. It can import emails into different email clients like Gmail, Yahoo, Office 365, etc.

Simplified steps to convert Lotus Notes email to PDF:

Open the tool after downloading it.
Then, press the Add File button to load the NSF file you want to convert.
After that, expand the tree structure, select the desired emails, and preview the emails.
Now, set the saving format as PDF and choose the destination to store the file.
You can choose the filters if you wish to for customization.
Lastly, click on the Convert button to begin.

Conclusion

The Lotus Notes email to PDF conversion is essential for better cross-platform accessibility. It can be a challenging task to save Lotus Notes email as PDF format for a non-technical audience. But need not worry! In this blog, we have discovered a professional secure tool, Cigati NSF to PST Converter. It quickly converts your Lotus Notes emails to PDF with no data loss. This reliable tool provides error-free results and ensures data integrity.

You May Also Read: Open NSF File in Outlook

Frequently Asked Questions

Q: Can I directly save a Lotus Notes email as a PDF?

Ans: No. Lotus Notes does not have a built-in option to directly save your Lotus Notes emails as PDF. To do so, you need to either use the Print to PDF option or export the email as HTML and save it as a PDF. Moreover, for a simplified and automated approach, use a professional converter tool.

Q: How do I save a single Lotus Notes email as PDF?

Ans: To do so, first open the desired email in Lotus Notes. Then, go to File > Print > Save as PDF. Then, choose the saving destination, name the file, and Save the resultant PDF file.

About The Author:

Rohan Wiese

Rohan Wiese works as Technical Content Writer at Cigati Solutions. He writes technical blogs, articles, newsgroups, etc. on Database Recovery, Email Backup & Migration for Cloud and Webmail Email Clients. He has almost two years of writing experience and has written about many Technologies such as Cloud Computing, Intelligence, IoT, and Email Management.