Learn How to Save Lotus Notes Email as PDF Format Directly?

If you’re searching for an instant way to save Lotus Notes email as PDF, then this write-up is for you. In this technical post, we will talk about the importance of the Lotus Notes conversion. Also, you will learn several effective techniques to export IBM Lotus Notes emails to PDF file format as well.

Lotus Notes is a prominent enterprise-level email service. This email service is a sophisticated email program with an abundance of email communications. It stores its mailbox content in the NSF file formats including, all mailbox items such as emails, contacts, and tasks in the NSF files. These file formats are very unique, and you cannot access these files without the installation of Lotus Notes.

Moreover, many users want to export Lotus Notes email to PDF to view, print, or share certain emails and mailbox contents. Now, before jumping directly to the solution, let’s have a look at the reasons behind exporting the Lotus Notes.

Also Read: Open NSF File in Outlook

Why Do Users Want to Export Lotus Notes Email to PDF?

Multiple reasons force the users to save Lotus Notes email as PDF file format. Some of the important reasons are listed below.

• Easy to Print: Numerous users want to save their emails in a hard copy format. But the NSF files cannot be printed. As a result, converting them into PDF will be the best solution for users.
• Secure Data and Sharing Features: PDF file consumes less space, and it is a perfect choice for sharing documents. Also, multiple security measures prevent PDF files from being copied.
• Compatible with All Devices: PDF is a device-dependent file format, which means consumers may open this document on any platform regardless of the operating system.
• Legal Documentation: PDF documents can be the first choice for many users, and these PDF files can be submitted in court as legal evidence. Hence, it is mandatory to convert Lotus Email to a PDF file.

After knowing all the above reasons, users are searching for different ways to convert their Lotus Notes emails. Here we will move towards the best possible ways for the same. For this, continue reading the remaining post.

Native Way to Save Lotus Notes Email as PDF

Here in this section, we will introduce the free method to convert the Lotus Notes. So, we have listed all the methods below. You can choose the best suitable method which helps you in the conversion process.

Method 1: Convert Lotus Notes Using MS Outlook

• Open the Lotus Notes program on your system or PC.
• Choose the Email that you want to save in the PDF format and then Drag the email to save to the desktop.
• Here the dragged email will be saved in the EML file format.
• Now, open and view the saved emails using Microsoft Outlook to select the option and click on Save As option.
• Choose HTML as a saving emails option type.
• After saving the emails in HTML format, open it using MS Word.
• Then, tap on the File option and then on the Save As option.
• In the end, select the saving location for the emails and choose the PDF(.pdf) from the save as a menu type.

Method 2: Save Lotus Notes Using Adobe Acrobat

Adobe Acrobat allows the users to create PDF files in authoring applications, such as MS Office and Lotus Notes, within a few simple steps. Now, to convert Lotus Notes email to PDF, use the Adobe PDF menu in the Lotus Notes action menu. For this, you need to follow the steps mentioned below:

• Launch Lotus Notes into your system.
• Navigate to the File tab and click on the Preferences option.
• Select Toolbar under the Toolbars menu in the dialog box.
• In the end, for Acrobat PDF Maker, choose the Visible option.

Method 3: Create PDF files from Lotus Notes: Professional Approach

Cigati NSF to PST Converter is the advanced utility that converts NSF files created by Lotus Notes to multiple file formats such as PDF, PST, MBOX, MSG, HTML, MHTML, EML, etc. Also, users can migrate NSF files to Gmail, Yahoo Mail, Hotmail, AOL, IMAP server, and many more. It includes all the Lotus Notes items like email, contacts, messages, calendars, etc. Moreover, the software is capable of converting single and multiple NSF files to other formats.

• The software converts NSF files to different file formats and email clients.
• It is capable of converting single as well as multiple NSF files.
• Users can convert the encrypted NSF files effectively.
• You can preview the NSF file content before the conversion process.

Summary

In brief, saving Lotus Notes to PDF files is a challenging task. As there is no inbuilt feature in the Lotus notes to save Lotus Notes email as PDF file format. Thus, in the above post, we have stated two manual and one automated approach. You can pick any one of these according to your choice. But if you want instant solutions for the same then we recommend you to opt for the professional NSF converter utility that instantly converts your NSF emails to different file formats and email clients.

You May Also Read: Save Lotus Notes Emails to Hard Drive

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