Effortlessly Convert MSG Files to PDF Format (Fast & Simple Guide)

Regular email communication allows the owner of a small business to manage critical client matters like project approvals, payment terms, etc. They decide to export emails in .msg format to maintain permanent offline records. Now, the business owner does not use the Outlook application across all devices and, therefore, is unable to access the .msg files. They finally decide to convert MSG to PDF file format because it is a universally accepted format. The user can do it either with the help of manual methods or by using a dedicated Cigati MSG to PDF Converter. The tool allows users to convert multiple MSG files to PDF in one go. Read the blog till the end to understand and explore the various solutions.

An MSG file is an email file that represents a single email message, including body, attachments, headers, senders, etc. PDF stands for Portable Document Format. A PDF file is a platform-independent, structured layout document that preserves the design across platforms. 

Need to Change MSG File to PDF Document

Most of the companies and organizations are converting .msg files to PDF for easy accessibility and universal acceptability. There are some benefits of importing an MSG file to PDF:

• By converting MSG to PDF, users can remove MSG files stored on the server to reduce the email client’s storage. 
• MSG files need Outlook to open, while PDFs can be opened on any device.
• PDFs preserve the original email’s structure, preserving all formatting and attachments.
• The security options in PDFs help protect the email content from tampering.
• PDFs are ideal for audit documentation to preserve the data for the long term.
• Printing emails saved in a PDF file is more professional and straightforward.

How to Convert MSG to PDF? – Tested Methods

When converting a MSG file to PDF, users can either do it manually, which involves multiple steps. On the other hand, a professional dedicated tool simplifies the process while ensuring smooth transition and maintaining data integrity. Here’s a detailed explanation of both methods.

Manually Convert MSG to PDF Without Outlook Using Word

It is a simple method that would allow users to convert only a small number of MSG files.

The following are the steps to convert .msg to .pdf:

1. Open the Outlook application.
2. Now, browse and open the desired email that you want to convert.
3. Go to File > Save As and choose HTML to save your email.
4. Open the saved file in MS Word.
5. Check the email content and preview the formatting.
6. Navigate to File > Save As > PDF.
7. Choose the destination path to save your resultant file. 

Limitations: Attachments are not converted during the process. You have to save the attachments separately. Sometimes it may not preserve all the email formatting properly. 

Batch Convert MSG Files to PDF With Attachments

Make sure to install Outlook and MS Word before using this method. This method is suitable for a small number of MSG files. 

These are the steps to perform the conversion process:

1. Launch the Microsoft Outlook application.
2. Click on File > Print and choose Print to PDF.
3. Press Print and select the destination to save your file.
4. Then, click on the Save button.

Limitations: This is a time-consuming process and involves manual steps. It does not preserve the attachments, and you may lose the formatting and data.

Dedicated Tool to Batch Convert MSG to PDF Format

The Cigati MSG to PDF Converter is a robust and reliable application that simplifies your email management. It supports conversion to various formats like PDF, PST, MBOX, etc. This tool also allows direct migration to platforms like Office 365, Outlook, etc. Some of its key functionalities include batch conversions, duplicate email detection, and separate attachment extraction. The software supports files as large as 50 GB, maintaining complete data integrity throughout the process.

Use this step-by-step approach to change MSG file to PDF:

1. Download and open the software. 
2. After that, choose between Select File/Multiple files or Select Folder.
3. Click on Select File, find your .msg file, and open it.
4. Pick the folders from the tree structure and preview them. Then, click on Next.
5. Select PDF from the File Formats option. 
6. Choose any additional features if required.
7. Finally, click on Convert to initiate the process.

Conclusion

Transferring MSG to PDF is essential for cross-platform compatibility and improved accessibility. MSG files are specific to Outlook and are not compatible across platforms. Therefore, a conversion technique is required to convert MSG to PDF. While manual technique is possible, they are time-consuming, requires technical effort, and has certain limitations. Also, it may sometimes not transfer all the data. While using the MSG to PDF Converter Tool, ensure a complete and hassle-free migration. This tool offers advanced functionalities, which make the migration faster and error-free while ensuring data integrity. Thus, ideal choice among individuals and businesses.

You May Also Read: Convert Outlook MSG to EML

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