How to Convert OST to DOC File – Direct Solutions

During a legal review, email communication needs to be presented. But emails stored in an OST file are difficult to access. Therefore, the company was required to convert OST to DOC format for simpler access. In this article, users will gain detailed guidance about OST file conversion to DOC. This conversion can be done with a specialized Cigati OST to PST Converter tool or without a tool. We will look into the important technical aspects later. First, try to understand the advantages of this conversion. 

Reasons to Convert OST File to DOC

OST Files are specific to Microsoft Outlook. Converting them to a DOC format ensures easy accessibility for both professional and business users. Below are certain advantages of choosing DOC over the OST file format. Let’s take a look:

• Users can easily open, edit, and format Word (DOC) files without needing any special software. 
• Scenarios like legal reviews and audits prefer the Word document to access emails. The DOC file is easy to highlight and print.
• One can also preserve their important email threads by converting the OST file emails to DOC format. 
• In the Word document, users have the flexibility to easily format the email data if required. 
• Moreover, the DOC files can be easily shared across platforms without any compatibility issues.

Top 3 Methods to Convert OST to DOC File

The user can choose between manual conversion and automated conversion. Manually converting OST file emails to DOC is done in two ways. And, the automated method is used for faster and reliable results. We will look at both methods one by one. 

Method 01: Manually Copy-Paste to Export OST to DOC

This method is ideal for converting a small number of emails to the DOC file format. Moreover, Outlook supports OST, and therefore, users can directly copy-paste the email content into a Word document.

Follow the step-by-step instructions:

1. First, open the Outlook app on your machine.
2. Now, navigate to the folder containing your email. 
3. Then, open the email message and press Ctrl+A to select the email content.
4. Now, copy the content by pressing Ctrl+C.
5. Afterwards, open MS Word and paste (Ctrl+V) the copied content into a Word document.
6. Now, head to File > Save As and save the file in DOC or DOCX format. 

Method 02: Manually Convert OST to Word Document

This method retains most of the email formatting while converting to DOC format. The images and the other visual layout remain intact.  

The following steps successfully convert the OST emails to a Word document:

1. Open MS Outlook.
2. Then, look for the email that you want to convert and open it.
3. Now, go to File > Save As.
4. After that, choose HTML in the “Save as type” dropdown.
5. Then, save the file locally on your system.
6. Now, locate the HTML file and right-click > Open with > Microsoft Word.
7. Open MS Word application and navigate to File > Save as and select Word Document.

Drawbacks of the Manual Methods

• The manual methods are not suitable for bulk conversions. It takes a lot of effort and time.
• Also, while converting, it converts only the emails and not the attachments.
• Sometimes, only the basic formatting is preserved. The complex formatting is not converted properly.
• Moreover, if the OST file is orphaned, it won’t get converted by a manual procedure. 

Reliable Tool to Convert OST to DOC File Format

The above-mentioned limitations can be bypassed by using a professional and reliable Cigati OST to Word Converter. The tool automates the entire conversion process with precision. This tool transforms the OST file emails to DOC format easily and without any data loss. Plus, it seamlessly converts the OST files into different formats and email platforms such as Thunderbird, Apple Mail, etc. And, most importantly, it preserves complete metadata and supports bulk operations. 

Quick steps to convert OST File to DOC format:

1. Start by downloading and installing the tool.
2. Then, use the Select File option to upload your .ost file.
3. After that, browse through the mailbox folders to select your desired email.
4. Now, proceed by clicking Next and from the saving File Format, choose DOC.
5. You can also enable any optional settings if required.
6. Afterwards, set the destination folder where you want to save the DOC file.
7. To begin the conversion, hit the Convert button.

Conclusion

The OST to DOC conversion is crucial for better email accessibility and ease of sharing. This conversion can be achieved through both manual and automated methods. In this blog, we have mentioned both of them. The manual steps work well for individual emails or small-scale needs. But, they are prone to human errors and formatting issues. In contrast, using a reliable converter tool not only saves time but also ensures data integrity. It efficiently batch convert OST to DOC format. Choose the method as per the requirement.

You May Also Read: Convert OST to EML

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