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Cigati Exchange Server to PST Backup Tool

Backup Exchange Mailboxes to PST with Support for Online, On-Premises, and Hybrid Environments.

Cigati Exchange Server to PST Backup Tool helps administrators export Exchange mailbox data into PST files for backup and future access. It supports Exchange Online, Exchange Server, & Hybrid Exchange environments. Users can back up Primary, Shared, Public Folder, and Online Archive mailboxes. This software also uses multithreading to process mailbox data efficiently and provides access through a localhost web browser.

(Average Rating 4.9 Based on 4555 Reviews)
GDPR-Friendly:
for privacy and data protection
On-Premises:
data stays within the organization’s environment
MSP-Ready:
suitable for Managed Service Providers
Data Privacy:
emphasizes controlled data handling
SMB-Friendly:
designed for small and medium businesses

Key Features of

Exchange Server Backup Software

  • This software moves data easily from Exchange Server to PST.
  • Offers flexible filtering options that allow moving selective data.
  • It preserves folder hierarchy during and after the migration process.
  • Provides Single-user and Admin Impersonation for a secure login process.
  • Moves data to the destination Office 365 and PST.
  • It detects and removes duplicate emails on the basis of To, From, Subject, & Body so
    your PST stays clean.
  • Once mailbox data is backed up, move the processed items to the Bin to reduce
    mailbox storage     usage & make room for new data.
  • Lets you rename destination folders during export for better organization.
  • Narrows backup scope to a specific date range you define.
  • Skips items already backed up in previous sessions. Prevents duplicate processing and speeds up subsequent backup cycles significantly.
  • Lets you choose specific item types like emails, contacts, or calendars.
  • Output destination lets you choose exactly where backed-up PST files get saved.
  • When you enable the Split PST filter, it divides large PST files into smaller & makes them manageable.
  • Supports both Windows and Mac operating systems.
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Key Capabilities of

Exchange Server Backup Tool

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Backup Primary, Shared, Public, and Archive Mailboxes

Cigati Exchange Server to PST Backup Tool supports backup of all mailbox types together. Users can back up primary, shared, public, and archive mailboxes in one process. This eliminates the requirement of running separate backup cycles for each mailbox type. This software identifies mailbox categories and presents them within a structured list. Administrators can select specific mailbox types based on organizational backup requirements and priorities.

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Batch Backup for Multiple Mailboxes

The software allows administrators to back up multiple Exchange mailboxes within a single session. Users can select numerous mailboxes together and initiate the backup process simultaneously. This approach saves considerable time when organizations manage large numbers of employee mailboxes. The tool processes each selected mailbox systematically while maintaining consistent backup quality across all accounts. Batch processing reduces administrative effort during large-scale backup operations.

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Preserve Folder Hierarchy During Backup

Cigati Exchange Server Backup Software maintains the original folder structure throughout the entire process. Emails, contacts, calendars, notes, & tasks retain their original placement within respective mailbox folders. This make sures that the resulting PST file mirrors the source mailbox organization accurately. Administrators can navigate backed-up data with familiarity, since the structure remains identical to the source. Folder preservation supports easier verification & retrieval of information after backup completion.

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Preview Mailbox Items Before Backup

The software provides a preview option to review mailbox items before starting the backup. Administrators can examine emails, attachments, and folder contents within the interface directly. This feature helps confirm data accuracy and relevance before committing to the backup process. Preview functionality supports better planning and verification for administrators handling sensitive organizational information. Users gain additional confidence in backup selections through this built-in review capability.

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Support for Multiple Exchange Server Versions

The Exchange Server Backup Software extends compatibility across various Microsoft Exchange Server versions used by organizations today. It supports Exchange Server 2019, 2016, 2013, 2010, & earlier editions effectively. This broad compatibility allows organizations running different server versions to utilize the tool. Administrators managing mixed environments benefit from a single tool covering multiple server requirements. Version flexibility makes the tool suitable for organizations planning upgrades or maintaining legacy systems.

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Multi-Language Mailbox Support

Cigati Exchange Server to PST Backup Tool accommodates mailboxes configured in various language settings. The software processes mailbox content regardless of the language used within the source server. This ensures accurate backup of international organizations operating across multiple regions and languages. Language compatibility eliminates additional configuration steps for administrators managing diverse global mailbox environments. Users receive consistent backup results independent of the language settings applied to mailboxes.

Faster Processing & Choose Where to Save

Up to 3 Folders per Requests Batches folder-level requests in groups of up to three per API call, balancing throughout against Exchange server/service throttling limits to maintain stable performance without triggering rate-limit rejections.
Multithreaded Processing Runs backup jobs across multiple concurrent threads to parallelize mailbox processing, reducing total backup window duration for organizations with large mailbox counts or high data volumes per mailbox.
Office 365 Transfer mailbox data directly to Microsoft 365 mailboxes for cloud-based storage and accessibility.
PST (Outlook Data File)

Save Exchange mailbox data as Outlook-compatible PST files for local backup, archiving, & for future access.

Backup Options for Every span Environment

Exchange Online Backup:
This protects mailboxes hosted entirely within Microsoft 365 or Exchange Online. This backup runs directly through cloud-based APIs without any local servers. Emails, calendars, contacts, & attachments are captured securely. This is ideal for organizations fully migrated to the cloud. No on-site infrastructure is required to manage this backup type.
On-Premises Backup:
This covers Exchange servers installed & managed within your own infrastructure. Also, data stays local, which gives administrators direct control over storage & access. It runs backups on internal servers, & independent of any cloud connectivity. This suits organizations with strict compliance, security, & data residency requirements. On-premises backup demands dedicated hardware, maintenance, & internal IT resources.
Hybrid Backup:
Hybrid backup protects environments combining both on-premises servers and cloud mailboxes. Some users remain on local Exchange while others move to Online. This setup requires backup coverage across both environments simultaneously. It suits organizations mid-migration or maintaining permanent dual infrastructure setups. Hybrid backup ensures no data gaps exist during transition periods. Both environments stay protected under a single unified backup strategy.

Authentication Method

Capability Single User Auth Client ID & Secret
Login Workflow Interactive OAuth Azure AD app registration
Setup time Minutes Requires admin configuration
API Key needed No Yes (Client ID & Secret)
Primary Mailbox Supported Supported
Online Archive Supported Supported
Public Folder Supported Supported
Shared Mailbox Supported Supported
Best suited for Individual users Organizations/IT admins

Note: Feature availability may vary based on Exchange environment configuration, tenant permissions, and the mailbox access rights granted during authentication.

How Does This Software Work?

01

Download and launch the Cigati Exchange Server Backup Tool and open it.

02

Choose the login method via single sign-on or Client ID. Enter the valid login credentials.

03

You will be redirected to Microsoft’s secure sign-in page. Review and authorize the permissions for Cigati Solutions.

04

Once authorized, return to the software to configure backup settings.

05

Select the mailbox folders and start the export process.

Cigati Backup Exchange Server Mailboxes to PST: Demo vs Full Version

Product Features Demo Version Licensed Version
Transfer Exchange Online mailboxes to Office 365 500 emails per folder Entire Mailbox
Transfer Contacts, Calendars, Tasks, Notes 100 per folder Entire Mailbox
Batch Processing Limited Complete
Mailbox Preview Panel
Shared Mailbox Backup
Skip Previously Backed-up Data
Date Range Filter
Custom Folder Name
PST Export with Split Option
Remove Duplicates
Attachment Include/Exclude Options
Map to default folder
Compatible with All Windows Versions
24/7 Technical Support
Download and Purchase Download Purchase

Technical Specification

Software Prerequisites & Recommendations

Software Name Cigati Exchange Server to PST Backup Tool
Version Support (for Windows) Windows 11, 10, 8.1, 8, 7, Vista, and XP (32-bit & 64-bit)
Version Support(for Mac) macOS Sierra, macOS High Sierra, macOS Mojave, macOS Catalina, macOS Big Sur, macOS Monterey, macOS Ventura
Software Size: 273 MB
Minimum RAM: 8 GB RAM (16 GB Recommended)
Version: 26.08
License: S/A/T/E
Download Link Download
FAQ

Yes, it can save PST files to SAN and NAS storage locations.

Yes, you can save the exported PST files directly to an external drive.

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FAQ

Frequently Asked Questions

The Exchange Server Backup Tool works with Exchange Server 2019, 2016, 2013, 2010, & earlier releases. So organizations runs the mixed or legacy environments aren't left out.

Yes, this software provide a log report which help you to analyse the detailed of the migration process.

Yes. Since on-premises backups run entirely through your internal servers, there's no dependency on internet & cloud connectivity, unlike Exchange Online backups.

That's the exact situation the hybrid backup mode is meant for. Instead of running two different backup cycles for two different setups, you handle both groups together in one go.

Really depends on who's using it. If it's just one person backing up their own inbox, single sign-on is enough. IT admins managing several accounts at once will want the Client ID and Secret method instead.

You don't have to manually pick between tools, Exchange Online, on-premises, & hybrid setups are all handled within the same software.

One session covers both when you're working in a hybrid environment. No need to split it into separate runs.

Not really, the steps you follow are the same either way. The only real difference is that hybrid backup has to account for mailboxes that exist in two places at once. While on-premises deals with just one location.

Yes, that's actually one of the main reasons hybrid backup exists. It's built for organizations running both environments during a migration window, so nothing slips through the gaps.

Client Reviews

Thousands of satisfied customers have chosen our software and praised its reliability and performance. They have shared positive stories about how the Email Address Extractor Software has helped them manage their data efficiently.

trust pilot g2 review

We needed a straightforward way to back up mailboxes from our Exchange Server. Cigati made the process simple, & exporting the mailbox data to PST was easy to manage. The interface was clear, and the support team was helpful whenever we had questions.

IT Administrator

Cigati Exchange Server to PST Backup Tool helped us save our Exchange mailbox data in PST format without a complicated setup. The process was easy to follow, and we were able to create a local copy of important mailbox data for backup and future access.

System Administrator

The tool was easy to understand & helped us back up Exchange mailbox data efficiently. We also contacted the support team during the setup, & they guided us through the process clearly. Overall, it was a useful solution for our Exchange backup requirements.

IT Manager