How to Delete Duplicate Attachments from Outlook Inbox?

Businesses often restore Outlook mailbox data from an archived PST or OST backup. This data merges with the existing emails, resulting in duplicate messages and attachments. Therefore, to declutter and make the management easier, it is best to delete duplicate attachments from Outlook. In today’s blog, we’ll discuss simple methods to delete duplicate attachments from the Outlook inbox. A professional Cigati Outlook Duplicate Remover is also introduced for an efficient and error-free process.

What are the Reasons Behind Outlook Showing Duplicate Attachments?

The primary reasons behind the duplication of attachments are due to restored, synced, or copied data. Given below are the reasons highlighted:

• If the same email is stored multiple times, it can lead to duplicate attachments. This generally occurs during the sync issues.
• When the user restores a PST or OST backup, it often restores duplicate emails. 
• Sync issues occurring at the server side may cause Outlook to download the same emails with attachments multiple times.
• Auto-forwarding or Outlook rules also create multiple copies of new incoming emails. 
• Usually, in the shared mailbox, members often send the same attachments multiple times. 
• In the case of combining multiple PST files, the overlap of emails may occur. Hence, MS Outlook will show duplicate attachment files.

Necessity to Remove Duplicate Attachments from Outlook

Now, let’s look at why it is necessary to remove duplicate attachments from the Outlook inbox. Take a look:

• To recover valuable mailbox storage 
• Removing unwanted attachments improves Outlook’s performance
• The sync problems get reduced after removing the duplicate attachments
• For an organized and easy-to-manage account, delete the repeated attachments
• Quickly back up the mailbox data by eliminating the attachments

Effective Fixes to Delete Duplicate Attachments from Outlook

This section provides two ways to delete duplicate attachments from the Outlook mailbox. One is a manual fix that deletes similar attachments one by one. The other one is an automated fix that effortlessly identifies the duplicate attachments and deletes them.

#1: Deleting Attachments One-by-One 

In this manual method, users need to identify and delete duplicate Outlook attachments one by one. It is the simplest method and ensures that the email’s content is kept intact. 

Follow the steps to start deleting the duplicate attachments:

1. Begin by launching MS Outlook.
2. Then, head to the folder containing the duplicate attachments.
3. Open the desired email and right-click on the attachment file.
4. Choose Remove Attachment or Delete Attachment.
5. In the end, after removing the attachment, tap Save.

#2: Manually Deleting Duplicate Attachments in Outlook

This method is useful when the attachments are embedded in the email content. Also, it is a better choice for small-scale cleanup tasks. 

The following are the steps to be followed:

1. Double-click on the desired email to open it.
2. Once the email is opened, click on Message > Actions > Edit Message.
3. Then, select the attachment and press the Delete Key on the Keyboard.
4. At last, save the modified email. 

Issues with the Manual Fixes

• The manual method will allow users to delete the attachments one by one only.
• These methods will not remove attachments from multiple emails in one go.
• It is a time-consuming process to delete duplicate attachments from hundreds of emails.

Delete Duplicate Attachments from Outlook Using an Automated Tool

Removing the duplicate attachments from the Outlook inbox without any data loss can be a challenging task. With the Cigati Outlook Duplicate Remover, users can easily detect and delete identical attachments from Outlook. It allows users to search for duplicates within the folder or across the PST file. Also, it is equipped with smart filters that customize the entire process. Additionally, the tool enables users to move the deleted duplicates into various folders. 

Simple steps to remove duplicate attachments from Outlook:

1. First, download and run the tool as an administrator.
2. Now, open it, browse the Outlook PST file, and add it.
3. After that, expand the folders, select them, and preview them one by one.
4. Next, apply the necessary filters and choose the saving location.
5. Finally, click Next to begin the deletion process.

Conclusion

Individuals choose to delete duplicate attachments from Outlook inbox to declutter the mailbox and make space for more incoming emails. But to efficiently identify and delete duplicate attachments is a cumbersome task. Hence, the professional Cigati Outlook Duplicate Remover does this task in no time. Just select the Outlook file, choose the folders, and delete duplicate attachments. Try the trial version of the software first and then buy the premium version.

You May Also Read: How to Remove Duplicate Contacts in Outlook?

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