Migrate Zoho Mail to Google Workspace Account – Expert Solutions

Modern businesses demand platforms that support real-time syncing across multiple devices. Especially for remote-friendly teams, the Google Workspace suite of tools offers a great advantage. It is therefore best to migrate Zoho Mail to Google Workspace for a smooth workflow. The migration is possible in two ways: manually and using the automated Cigati Zoho Mail Backup Tool. Here, we’ll examine both methods along with the benefits and limitations. Additionally, we will also address the frequently asked migration questions.

Need to Migrate from Zoho Mail to Google Workspace

Most of the users find specific advanced functionalities that are better suitable for their operations in G Suite. Below we have listed several reasons why users might consider migration to G Suite:

• Businesses find it more efficient to move to Google Workspace to access its suite of productivity applications.
• Users find Google’s real-time collaborative features more mature as compared to Zoho Mail. 
• Enterprises might find G Suite’s advanced security features and scalability better suited for managing a complex organization.
• The Gmail application is widely used, and therefore, many new employees find it familiar. This accelerates user adoption. 
• Because of its vast global infrastructure, Google ensures high uptime and fast performance.

Different Methods to Migrate Zoho Mail to Google Workspace

After understanding the key reasons needed to consider this migration, let’s proceed. In the sections below, we will look at different methods to implement the migration.

Manually Migrate Email from Zoho to Google Workspace via IMAP 

IMAP stands for Internet Message Access Protocol. It allows communication between email clients and servers. 

These are the following steps to begin the migration:

Step 1: Enable IMAP in Zoho Mail

1. First, access your Zoho Mail account by signing in.
2. Then, go to Settings > Mail Accounts > IMAP Access and Enable IMAP.
3. Now, log in to your Google Workspace Gmail account and click the gear icon.
4. After that, press See all settings > Accounts and Import.
5. In Check mail from other accounts, click on Add a mail account.

Step 2: Connecting Zoho Mail to Gmail

1. Enter the Zoho Mail email ID and click Next.
2. Then, choose Import emails from my other account (POP3) and enter the details:

Username	Your Zoho Email ID
Password	Your Zoho password
IMAP	imap.zoho.com
Port	993
Encryption	Yes

3. At last, click on Add Account.

Limitations: The IMAP migration takes a lot of time when migrating large mailboxes. In certain cases, it might miss the attachments. The process does not migrate contacts and calendars.

Forward/Migrate from Zoho to G Suite Manually

The email forwarding method automatically migrates incoming emails from the Zoho account to G Suite. Keep in mind that this method works primarily for the new incoming emails.

Use the following steps to initiate the migration process:

1. To begin with, log in to your Zoho Mail account.
2. Then, navigate to Settings > Email Forwarding and click on Add Forwarding Address.
3. Now, add your Google Workspace Gmail email address.
4. Next, click on the confirmation link sent by Zoho to your Gmail email ID.
5. In Zoho Mail’s Forwarding Settings, select forward all incoming emails.
6. Finally, save the changes. 

Limitations: It does not migrate the existing emails. Also, it only forwards the emails, not the contacts, calendars, and attachments. 

Automatically Migrate Zoho Mail to Google Workspace 

The Cigati Zoho Mail Backup Tool is a tech-friendly tool to backup and migrate Zoho emails to G Suite. The tool exports to a variety of formats, such as PST, PDF, MBOX, etc. Moreover, it migrates emails directly to Google Workspace’s Gmail account with no data loss. Also, it gives users the option to remove duplicates, perform selective email filtering, and rename files. Additionally, it provides the option to delete emails from the Zoho server post-backup. 

Steps to perform Zoho to Google Workspace migration:

1. First, run the tool as an administrator.
2. Next, choose from Single Mode or Batch Mode.
3. Then, log in with your Zoho email address and password.
4. After that, expand the tree list and select the desired files/folders you want to migrate.
5. Now, from the dropdown menu, choose Google Workspace/G Suite. 
6. Lastly, set the optional settings and click the Convert button to begin the process.

Conclusion

The Zoho to Google Workspace email migration becomes essential as businesses grow. In this blog, we have broken down the various migration processes, outlining both pros and cons. Those who prefer simplicity and reliability, Cigati Zoho Mail Backup Tool offers a more convenient service. However, for a hands-on approach, a manual transfer may work well to migrate Zoho Mail to Google Workspace.

You May Also Read: Migrate Zoho Mail to Gmail

Frequently Asked Questions

Related Post