Written By Rohit Singh
Updated on July 27th, 2021
Are you searching for an answer to your question about how to save emails from Office 365 to hard drive? If your search for this topic is relatable, then your search is over as you are at the right place. All your queries regarding saving Office 365 emails to external hard drives or desktops will be resolved here.
Office 365 is the email client managed and offered by tech giant Microsoft. It is a combination of several highly productive applications that cater to the daily professional needs of users. The email client that Microsoft offers is embedded with multiple features and services. In addition to managing emails, you can also take the benefit of features like contacts, tasks, journals, calendars, etc.
However, it uses the online Exchange Server for the transmission of emails that can sometimes create problems for users. Hence, users prefer to save the emails of the Office 365 client to the PC. Before going towards the answer of how to save emails from Office 365 to hard drive, let us understand the reasons that compel users to do so. Also, you can export emails from Office 365 to Gmail account.
The following are the reasons to store your Office 365 emails on your hard drive.
All the above reasons show the importance to save emails from Office 365 to an external hard drive. Let us now move forward to go through the methods for the same.
All the above methods are the answers to your query of how to save emails from Office 365 to hard drive. But before starting with these methods, you need to perform some prerequisite steps to configure your Office 365 account into Outlook.
Steps to Configure Office 365 Account in Outlook
Step 1: Run the MS Outlook application on your PC.
Step 2: Now, press the Tools tab at the top and select Account Settings.
Step 3: Then, hit the New button In the Account Settings tab.
Step 4: After that, enter your credentials and press the OK icon to start the configuration of your Office 365 account into Outlook.
Step 5: As the configuration is done, select the Finish button to end the procedure.
As you complete all the above steps accurately, you will be able to access your Office 365 emails in Outlook. Hence, the prerequisite steps are done and moving forward to the solution to the question of how to backup Outlook 365 to hard drive.
Once you configure your Office 365 email account into Outlook, you can backup your emails to an external hard drive using the below steps.
All the emails in your selected folder will be saved to your external hard drive in a PST file format. Hence, resolving you are how to save emails from Office 365 to hard drive query.
2. Export Office 365 Emails as HTML
HTML is the easiest file format to access if you have working internet. You can export the Office 365 emails using Outlook to HTML by taking the help of the below steps.
The email that you picked will be saved as an HTML file on your PC.
3. Backup Office 365 Emails as PDF
To initiate this method, first, you need to complete the second method mentioned above. Once you have completed that, then you can proceed further with this method using the below-mentioned steps accurately.
All the above methods are the solutions to the user question of how to backup Outlook 365 to hard drive. These are manual methods and are quite a time taking. You have to choose each email from the mailbox individually to save them to the hard drive. Moreover, you can not always use these as they sometimes show some errors.
If you want to overcome all these limitations, you can directly go for an alternate method, i.e., Cigati Office 365 Backup and Restore Tool. It is a standalone utility to save all your Office 365 emails to your local hard drive in various file formats like PDF, PST, DOCX, MBOX, EMLX, etc. Furthermore, it also assists the users to migrate all the Office 365 data to multiple email clients like Gmail, Yahoo Mail, Thunderbird, Amazon Webmail, Zoho Mail, IMAP, etc.
Here, we have emphasized the user question of how to save emails from Office 365 to hard drive. Different users have different priorities to perform the export to the system. All the manual methods mentioned pose to resolve the query. However, to save time and directly save the Office 365 emails to the external hard drive, you can use the third-party Office 365 Backup Tool.
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