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How to Export Emails from Office 365 to Gmail Account?

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  • Updated on September 20th, 2021

Office 365 and Gmail both are the most widely used email clients around the globe. They are managed by the two top tech companies that everyone wants to be linked with, i.e., Microsoft and Google. However, if we talk about usage, Gmail exceeds Office 365 in this area as it has around 1.5 billion users worldwide that are way more as compared to Office 365. So, users tend to find solutions to export Office 365 to Gmail.

In this blog, we will provide you all the methods through which you can export Office 365 email to Gmail. These two email clients use the IMAP servers mainly for the transmission of their emails. Hence, it becomes easy for the users to shift between these two.

However, the Office 365 email client offers a lot of features like contacts, calendars, notes, journals, tasks, etc. Google has also updated a lot of features that give tough competition to other email clients.

Before, we moved forward to go through the methods to export Office 365 to Gmail. Let us understand the reasons that compel users for the same. Also, you can export contacts from Office 365 to Outlook.

Reasons to Export Office 365 Email to Gmail

Different users have their reasons to move Office 365 email to Gmail. But, the below-mentioned points are the most common reasons.

  • Different companies and organizations use different email clients for workplace communication. So, if a company shifts from Office 365 to Gmail. It leaves no option for the employees to follow and migrate to Gmail.
  • Gmail is the most used email client, and it is also easier to use as compared to Office 365. To make their email management easy, users like to shift to Gmail.
  • There are several occasions when errors occur in Office 365 email clients. To save themselves from tackling such errors, Gmail email is preferred.
  • The mismanagement of the synchronization between the Exchange Server with Office 365 stops the email transmission of emails. During such an event, users cannot access their emails. 

All the reasons discussed above show the necessity to export Office 365 to Gmail. Let us not waste time and start with the solution of shifting to Gmail.

Methods to Move Office 365 Exchange Mailbox to Gmail Account

  1. Using GWMMO Tool
  2. Through Gmail Import Feature

Both these methods can assist you to migrate your Office 365 email to Gmail. They are briefed below stepwise for your ease.

  1. Using GWMMO Tool

GWMMO is short for Google Workspace Migration for Microsoft Outlook. The utility is offered by Microsoft itself to export Office 365 to Gmail accounts. Moreover, it is also capable of importing all the Office 365 attachments, including calendars, contacts, journals, notes, etc.

Nonetheless, there is a tiny drawback with this method. It allows only the PST files of Outlook to be imported into Gmail. Therefore, if you wish to import the OST files of Outlook into Gmail, then you would first need to convert them into PST files.

So, let us first guide you through the process to convert OST to PST.

  • Run the MS Outlook application on your PC. 
  • From the menu bar, hit the File tab to view other options.
Export Office 365 to Gmail
  • Then, pick the Open & Export option, and click on Import/Export.   
Export Office 365 to Gmail
  • Now, under the Import and Export Wizard, choose Export to a file and press Next.
Export Office 365 to Gmail
  • Mark on the Outlook Data file (.pst) and hit the Next button.
  • After that, select the file or folder to convert and press Next.
 import Office 365 email to Gmail
  • Check on the Replace Duplicates with items exported and hit the Finish button. 
import Office 365 email to Gmail

As you click on the Finish button, your chosen OST file will be converted into the PST file format. Thereafter, you can proceed further using the GWMMO tool to complete the export Office 365 to Gmail procedure. Also, if you have your Outlook files in the PST file format, then you can directly begin from the below-mentioned steps.

  • Launch your internet browser and search for Google Workspace Migration for Microsoft Outlook and download it.
  • Once it is installed on your system, open the utility.
  • Fill in your email id and hit the Continue button to proceed.
  • Sign In with your Google password and press Next.
  • Then, GWMMO Tool will require permissions for the Sign In. Scroll down and click on Allow to grant the permissions.
  • Now, in the new tab, choose the PST file(s) option from the drop-down menu and click on Next.
  • After that, choose the PST file and press the Next icon.
  • Tick on the migration options according to your need and click on Migrate.
  • Once the procedure will finish, a pop-up will appear. Then, press on the OK icon to end the procedure.

As you complete all the above steps accurately, from converting OST to PST and then importing to Gmail. All your Office 365 emails will be exported to Gmail.

  1. Through Gmail Import Feature

The Gmail Import feature allows the users to import an email account of any external source into Gmail. It uses the IMAP and POP3 servers for this import procedure. Additionally, the contacts and other attachments are also included with the email account.

The below-discussed steps will assist you to export Office 365 to Gmail successfully.

  • Sign In to Gmail with your id and password.
  • Click on the Settings icon at the top-right, and choose to See All Settings.
import Office 365 email to Gmail
  • Then, pick the Accounts and Import options on the next screen.
  • After that, choose Import Mail and Contacts and click on Import Mail and Contacts.
  • Now, a new tab will appear, enter the external email address you wish to import, and hit Continue.
  • A new tab will appear to log in to your other email account. Once you do that, press Continue.
  • You have to give the requested permissions by clicking on the Agree button.
  • Your email id will be checked before the import process is initiated.
  • Once it is done, tick the options to import and press the Start Import icon.
  • Finally, click on the OK button, and your import Office 365 email to Gmail process will be completed.

Both the manual methods are capable to export Office 365 to Gmail. These methods have some limitations that can troublesome users. It is a very long process as it could take hours or even days to complete the migration. Also, it is not always effective and gives some errors while execution.

You can directly go for an automated expert method, i.e., Cigati Office 365 Backup and Restore Tool, to overcome all these limitations. It is a standalone utility to export Office 365 to Gmail and other multiple email clients like Yahoo Mail, Thunderbird, IMAP, Zoho Mail, Yandex Mail, etc. Furthermore, it can also backup Office 365 emails into different file formats like PST, PDF, MBOX, EMLX, JSON, DOCX, etc. 


The Office 365 to Gmail migration is essential for users due to the mentioned reasons. You can resolve your problem to export Office 365 to Gmail through the methods briefed in this blog. Both the manual methods can perform the migration but are not the best solutions. The third-party professional Office 365 Backup Tool is a direct method to perform the export from Office 365 to Gmail, including all the attachments.

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