Easy to Understand Guide: Save Gmail messages as PDF

Gmail account is a widely used email sharing application. A Gmail account is available to almost everyone as it is required in every field such as organizations, registrations, examinations, etc. Despite all these, there is a fact that Gmail is prone to hackers. So, it is recommended to backup Gmail messages into different formats. Users backup Gmail messages into different formats as per their requirement. Here in this blog, we will discuss methods to save Gmail messages as PDF. As we all know that the Portable document format i.e, PDF is the most preferred file format to save important documents and messages.

Why is PDF preferred to save Gmail messages?

Save Gmail messages as PDF

  • The PDF file is supported by several devices on various platforms.
  • PDF is highly compatible to store electronic or digital documents.
  • The PDF files are easy to handle and manage.
  • One can encrypt these PDF files using passwords so that the document can be saved from being vulnerable to hackers.

After understanding these reasons for saving Gmail messages in PDF, let’s know its solution here. You can also copy Gmail emails to Computer directly.

How to Save Gmail messages as PDF format Manually?

Method 1: With the “Print” option in Gmail:

Several manual methods are available for this. One of the commonly used and easiest methods i.e, using the “Print” option in Gmail. So, follow the below-mentioned steps:

  1. Browse to the Gmail website and sign in with your account.
  2. Access the Email message required to save as PDF. Tap on More option on the left pane and choose Print.
  3. A window will be opened on the new Tab. Here Preview will be shown of the Print. Tap More Settings.
  4. Now, move down and get Open in PDF preview option. Tap on it and preview the PDF.
  5. Finally, you can see your PDF file with all your email content. This PDF file will be saved in your system.

Method 2: Copy and Paste the Email Content:

This is another easiest method to convert Gmail Email to the PDF. In this method, users have to copy the email content to the Word document. After this, it will convert into PDF Format. So, for this follow the below-mentioned steps:

  1. Browse the Gmail and sign in with your account.
  2. Access the Email message that you wish to save as PDF. Choose the content that you want to save in PDF File and copy it.
  3. For Windows system, copy the email content by pressing ctrl+C. Now, view the word document and press command+V keys and paste the content.
  4. For the Mac System, copy the content by pressing command+c. And to paste the content tap command+V keys
  5. Save the word document with copied email content and check whether your system has an internet connection or not. After saving the word document, tap on the File tab, and choose Save As option.
  6. By clicking on the drop-down arrow, you can view the list format in which you can save your file. Here you have to pick the PDF option, choose it, and save the file on the required location.

Consequences of Manual Methods:

  • Time-consuming and lengthy methods.
  • The technical process so nontechnical users will face difficulty while saving messages.
  • Data-loss is a major issue with manual methods.

The manual method to convert Gmail to PDF is quite difficult and has consequences as discussed above. So to save messages safely and reliably we can use the automated solution.

Automated methods to save Gmail messages in PDF file:

The automated methods involve the use of safe and secure already existing professional utilities. These utilities save your Gmail messages directly to the PDF format without any hassle. Several utilities are available these days to help you out but one of the widely used and best software is Gmail Backup software. This tool leverages its users with its extraordinary and excellent features. Some of its features are mentioned below that makes it one of the best tool:

  • Gmail backup tool enables its users to backup Gmail to computers, external hard drives, USB, etc.
  • It enables its users to backup Gmail emails into different file formats such as PDF, PST, EMLX, EML, TXT, MBOX, and HTML.
  • This is one of the most believable software that is used to Gmail backup online safely and securely.
  • Highly compatible with all the versions of Mac and Windows OS.
  • This tool has interactive and self-intuitive GUI.
  • Gmail Email Backup procedure completes in a while.
Bottom Line:

Here, in this blog, I have discussed the manual as well as an automated solution to save Gmail messages as PDF. Both the methods are good, you can opt any of the methods as per your requirement and comfort. I hope this blog is proven helpful to you.

About: Nisha Yadav