DIY Guide to Export Google Workspace (G Suite) Email to PST

Your G Suite email platform has served you well with its cloud-based convenience and seamless collaboration features. But there comes a time when you need to have more control over your email data. Exporting G Suite emails to PST is the key to unlocking this control. In this article, we’ll learn the reasons and ways to export G Suite email to PST. Moreover, users can also use the Cigati G Suite Backup Tool for exporting.

Email communication is at the heart of modern business operations, and G Suite has been a popular choice for its robust email services. Two terms often surface in this context are PST (Personal Storage Table) and G Suite integrals for managing email data effectively. However, users can create PST files to archive and organize their emails, helping to manage mailbox size and improve performance.

Why do Users Want to Export Google Workspace Emails to PST?

Having your G Suite email data securely preserved and ready to access anytime, anywhere. Exporting G Suite emails to PST is the bridge that connects the cloud-based convenience of Google’s platform to the familiarity and control of Microsoft Outlook and other email clients. However, there are several compelling reasons why individuals and organizations may need to export G Suite email to PST format.

• Exporting G Suite emails to PST offers a reliable backup solution. By creating a PST file, you can safeguard your essential communication records. Moreover, it also ensures you have a redundant copy available for recovery in case of data loss.
• It allows for the retention of email records in a format that is easy to manage and compliant with these regulations.
• As businesses evolve, they may want to migrate from G Suite to a different email platform, such as Microsoft Exchange or Office 365. As a result, we can effortlessly move PST files to other email clients.
• PST files are versatile and widely supported across various email clients, including Microsoft Outlook.
• For some users, having a local copy of their G Suite emails in PST format can simplify email management.
• By having your email data in a standard format, you are less dependent on the specific features and policies of G Suite.

In conclusion, exporting G Suite emails to PST is not merely a matter of data preservation. Additionally, it is a proactive step to ensure data security, compliance, and accessibility. Now, we’ll learn how to Export Google Workspace Email to PST.

How to Export G Suite (Google Workspace) Email to PST?

Several techniques are used to export G Suite to PST file format. So, users can follow any of the approaches below to export Google Workspace emails.

Method 1: Using Microsoft Outlook 

We split this method into three steps. Firstly, we will enable the IMAP in your G Suite account. Afterward, add an IMAP-enabled G Suite account to MS Outlook and export G Suite mailboxes to PST format.

Step 1: Enable IMAP in Google Workspace/G Suite Account

• Open your browser and search for Google Admin Console.
• Enter your G Suite Credentials and press the Sign in button.
• Now, tap on the Google Apps icon and choose the Gmail app.
• In the Gmail wizard, navigate to the Gear icon and click on the See All Settings tab.
• Then, Enable the IMAP in the Forwarding and POP/IMAP tab and press the Save Changes button.

Step 2: Configure G Suite Account to Microsoft Outlook

• Launch Microsoft Outlook on your system and navigate to the File menu.
• Click on the Add Account button in the Info tab.
• Then, enter the IMAP Enabled G Suite Account and configure it with the Outlook application.

Step 3: Export G Suite Using Import/Export MS Outlook Feature

• Open the MS Outlook application on your system or PC and go to the File tab.
• In the Open & Export tab, click on the Import/Export icon.
• Afterward, select the Export to a File option and press the Next button.
• Choose the Outlook data file (.pst) option and tap the Next button.
• Here, Select the Added G Suite Account and hit the Next button.
• After that, choose the Saving Path and hit the Finish button.
• At last, select the added G Suite account and tap the Next button.

After completing all the above steps, any person can export G Suite mailboxes to a PST account using the MS Outlook application.

Method 2: Using G Suite Data Export Tool

G Suite provides a utility, Data Export Tool, that exports data from the G Suite account. Besides this, it has a few requirements. Let’s have a look at them.

Note 1: Google Workspace users cannot create a backup for a newly created user ID with the assistance of the Data Export Tool.

Note 2: The export process will automatically be canceled if you lose the Super Administrator Privileges.

• Open any browser and Sign in to your Google Admin Console.
• Now, enter your G Suite Email Address and press the Next button.
• Enter the G Suite Password and tap on the Next button.
• Then, search for the (<) symbol in the Google Admin dashboard and click it.
• After that, choose the Data Export option under Tools.
• Click on the Start Export button to initiate the exporting process.
• In the end, you can check the G Suite Google Workspace backup’s status. Then, you will receive an email message after the complete data export.

Method 3: Export G Suite Email to PST in a Few Simple Steps

Cigati G Suite Backup Tool is a comprehensive and exclusive software. It allows users to export G Suite Email to PST without interruption of data. Moreover, this utility is competent enough to preserve data integrity and shows a preview before the conversion process. In addition, users can seamlessly backup G Suite Emails. In simple terms, you can say that you can save your emails locally.

Steps to Export Google Workspace Email to PST:

• Download and launch the G Suite Backup Tool.
• Then, mention the login credentials like username, password, and p12 file.
• Now, mark Gmail from the available saving option.
• Afterwards, opt for the PST file format from the drop-down list.
• Users can also use inbuilt features like skipping duplicate emails, paths, and many more.
• Finally, click the Download button to export your G Suite mailbox into PST format.

End Words

Exporting G Suite email to PST is a multi-step process that involves careful planning and execution. By following the steps to export G Suite email to PST outlined in this guide, you can ensure your G Suite emails are securely backed up in PST format. Moreover, we’ve provided you with easy access and data protection.

You May Also Read: Migrate G Suite to Office 365

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